1st Step Solutions Ltd (Mechanical & Electrical Recruitment Specialists)
We are currently recruiting for a Contract / Project Administrator to work for a Mechanical Engineering business based in Plymouth.
Job Details
- Position: Contract / Project Administrator
- Location: Plymouth (PL6)
- Employment: Temporary contract, ongoing
- Office Hours: Weekdays 8:30 - 17:00 (30 min lunch break). The company is willing to discuss part-time hours.
- Pay Rate: £14.00 / hr (+ holiday accrual)
The Company: You'll be working in a busy office with an on-site fabrication workshop in Plymouth. The company provides welding, pipework and engineering services to local businesses, working within various sectors including factories, quarries, mines, and power plants locally. The company has been established for over 10 years and has lots of ongoing work.
The Role: As Project Administrator, you will provide end-to-end administrative support across procurement, compliance and site operations, ensuring projects run smoothly and efficiently. You’ll take ownership of maintaining accurate project records using the company’s IT systems.
Key Responsibilities
- Support tendering and procurement processes, including issuing purchase orders, tracking quotations and verifying delivery dockets.
- Coordinate site documentation.
- Liaise with suppliers and subcontractors on pricing & deliveries.
- Source competitive quotes for materials and services.
- Assist with resolving delivery, invoice and order discrepancies.
- Support the preparation of H&S files and O&M manuals.
- Provide general administrative and commercial support to project and site teams.
- Take incoming calls.
Skills & Experience
- Proven experience in administration, ideally working in engineering, construction or facilities management.
- Excellent organisational skills with the ability to manage multiple tasks.
- High attention to detail, particularly with documentation.
- Strong communication skills, both written and verbal.
- Proactive, team‑oriented, and solution‑focused approach.
- Proficient in Microsoft Office 365 (Excel, Word, Outlook).
- Ability to interpret quotations and reconcile against purchase orders and deliveries.
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