Purchasing Administrator

• Reports to: Head of Buying & Sales/Merchandise Manager
• Location: Leeds (Colton) 2mins from Junction 46 – M1, 20mins from Leeds Station
• Compensation: Dependant on experience

Our Background and The Job

Gym King was founded in 2015 and has grown from ‘bedroom brand’ to a leading athleisure and performance wear company with sales of in excess of £20m through an excellent online presence and market leading retail partners. Ahighly entrepreneurial business driven as a tight fast-moving SME.

Gym King believes that we are all fighting for something and that something can be achieved with the right mindset and execution, changing our lives for the better forever.

As a key member of the team, you will be responsible for raising purchase orders (PO) in line with internal procedures, ensuring all requests are processed efficiently and correctly. You will manage incoming requests & changes, prioritising workloads, and maintaining clear and accurate records at all times.

The position is heavily focused on data processing and requires a methodical approach, ensuring all transactions are recorded in a timely manner. Updating purchase order due dates & supplier system information whilst keeping other departments informed.

The successful candidate will have strong organisational skills, excellent attention to detail, and the ability to manage repetitive tasks with consistency and accuracy. Previous experience within a similar role is desirable, but not essential if you can demonstrate a strong administrative background and a process-driven mindset.

Responsibilities

• Raising purchase orders for all products
• Ensure Purchase order confirmations are received, checked and all discrepancies challenged
• Checking and resolving discrepancies on purchase order acknowledgements
• PO amendments
• Setting up SKUS for all products in line with guidelines
• Sending POs to suppliers for required deadlines
• Ad hoc admin tasks across buying and merchandising as required

About You

• Experience in purchasing, planning, administration or supply chain role
• Organised in approach
• Confident using Microsoft Office (Excel) and general computer systems
• Excellent attention to detail
• Excellent time management skills, able to prioritise tasks and change direction with agility.
• Ability to work to strict deadlines and manage own workload
• Good problem-solving skills
• Ability to grow and adapt accordingly within a constantly changing fast-paced business.
• Able to meet new challenges with a positive attitude.
• Ability to work independently.
• Fearless
• Focussed
• Driven
• Resilient
• Team Player

The successful candidate will demonstrate behaviours that are aligned to these values.

• Salary commensurate with experience
• 25 days holiday (plus bank holidays) option to ‘buy’ up to 2 extra days
• Free onsite parking
• Relaxed and friendly working environment
• 10 days sick pay (after completion of probationary period)
• Hybrid working (1 day a week work from home, usually on a Wednesday)
• Healthcare Cash Plan (after completion of probationary period)
• GK profit related bonus scheme
• Staff shop with heavily discounted sample Gym King products

Due to the nature of this role, the hours will be full time (37.5 hours per week) Monday-Friday, although a flexible approach is required at times to meet the needs of the role.

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