Location – Haywards Heath
Contract length – 6 months
Start Date – Immediate Start
Hybrid set up – 3 days working from home
Overview
The UK Events Administrator supports a busy Events Team responsible for delivering internal and external events ranging from small meetings to large-scale conferences, exhibitions, and customer visits. The role plays a key part in creating memorable, seamless experiences that strengthen customer relationships and support wider business goals.
Key Responsibilities:
Event Coordination
- Support the planning and delivery of events for 6–600 attendees.
- Manage event registrations and RSVPs, ensuring accuracy and smooth processes.
- Book accommodation and travel for delegates and staff.
- Work with both small and large budgets, maintaining accurate records.
- Assist with on‑site event management, including setup, delegate coordination, and issue resolution.
- Respond to and project‑manage internal and external event requests.
Daily Operations
- Source, book, and coordinate venues, including attending site visits.
- Liaise with suppliers and vendors to ensure timely delivery of services.
- Support the creation of customer‑facing materials in line with brand guidelines.
- Raise POs, track budgets, and manage payments.
- Contribute to event risk assessments and health & safety documentation.
- Support post‑event reporting, evaluations, and feedback analysis.
Event Communications
- Build registration forms and event websites using Cvent.
- Work with Marketing to prepare event communications such as invitations, reminders, and joining instructions.
- Manage post‑event communications, including feedback surveys.
Team & Administrative Support
- Maintain event databases, contact lists, and internal trackers.
- Monitor and respond to queries in the shared events inbox.
- Provide general administrative support, including scheduling meetings, preparing agendas, and taking minutes.
Essential Skills & Experience
- Recent graduate or individual seeking an entry‑level role with a passion for events.
- Excellent organisational skills and strong attention to detail.
- Confident communicator with strong interpersonal skills.
- Ability to multitask and remain calm under pressure.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint).
- Enthusiastic, proactive, and comfortable working independently or as part of a team.
Desirable Skills
- Experience using Google Suite.
- Familiarity with Cvent or similar event‑management platforms.
Please apply on Linkedin.
”, “datePosted”: “2026-05-13”, “hiringOrganization”: { “@type”: “Organization”, “name”: “Proclinical Staffing”, “sameAs”: “https://uk.whatjobs.com/pub_api__cpl__430875424__4861?utm_campaign=publisher&utm_medium=api&utm_source=4861&geoID=615” }, “jobLocation”: { “@type”: “Place”, “address”: { “@type”: “PostalAddress”, “addressLocality”: “Haywards Heath” } } }Location – Haywards Heath
Contract length – 6 months
Start Date – Immediate Start
Hybrid set up – 3 days working from home
Overview
The UK Events Administrator supports a busy Events Team responsible for delivering internal and external events ranging from small meetings to large-scale conferences, exhibitions, and customer visits. The role plays a key part in creating memorable, seamless experiences that strengthen customer relationships and support wider business goals.
Key Responsibilities:
Event Coordination
- Support the planning and delivery of events for 6–600 attendees.
- Manage event registrations and RSVPs, ensuring accuracy and smooth processes.
- Book accommodation and travel for delegates and staff.
- Work with both small and large budgets, maintaining accurate records.
- Assist with on‑site event management, including setup, delegate coordination, and issue resolution.
- Respond to and project‑manage internal and external event requests.
Daily Operations
- Source, book, and coordinate venues, including attending site visits.
- Liaise with suppliers and vendors to ensure timely delivery of services.
- Support the creation of customer‑facing materials in line with brand guidelines.
- Raise POs, track budgets, and manage payments.
- Contribute to event risk assessments and health & safety documentation.
- Support post‑event reporting, evaluations, and feedback analysis.
Event Communications
- Build registration forms and event websites using Cvent.
- Work with Marketing to prepare event communications such as invitations, reminders, and joining instructions.
- Manage post‑event communications, including feedback surveys.
Team & Administrative Support
- Maintain event databases, contact lists, and internal trackers.
- Monitor and respond to queries in the shared events inbox.
- Provide general administrative support, including scheduling meetings, preparing agendas, and taking minutes.
Essential Skills & Experience
- Recent graduate or individual seeking an entry‑level role with a passion for events.
- Excellent organisational skills and strong attention to detail.
- Confident communicator with strong interpersonal skills.
- Ability to multitask and remain calm under pressure.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint).
- Enthusiastic, proactive, and comfortable working independently or as part of a team.
Desirable Skills
- Experience using Google Suite.
- Familiarity with Cvent or similar event‑management platforms.
Please apply on Linkedin.
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