ROLE SUMMARY
A hands-on, detail-focused role supporting the internal team by ensuring project and business documentation is accurate, organised, controlled, and issued on time. The successful candidate will assist with maintaining document systems, supporting project teams, and ensuring information is managed efficiently across the business.
ROLE DESCRIPTION
- Support the management and maintenance of the Common Data Environment (CDE), primarily Procore.
- Upload, organise, distribute, and track drawings and project documentation.
- Maintain accurate document registers and version control records.
- Ensure documents are issued correctly and in line with company procedures.
- Assist with approvals, transmittals, submissions, and document workflows.
- Liaise with internal teams, consultants, subcontractors, and suppliers regarding documentation.
- Support compliance, quality assurance, and data accuracy across project records.
- Assist with ISO document control procedures and standards.
- Help identify opportunities to improve document control processes and ways of working.
- Provide general administrative support related to document management when required.
This role description is intended to give the post holder an appreciation of the role envisaged for Document Controller. Specific tasks and objectives will be agreed with the post holder at regular intervals.
PERSON SPECIFICATION
Essential Skills
- Previous experience in an administrative or document control role.
- Experience using EDMS / CDE platforms such as Procore, Aconex, or similar systems is desirable.
- Strong skills in Microsoft Excel, Microsoft Word, and Microsoft Office.
- Highly organised with strong attention to detail and accuracy.
- Good communication skills with the ability to work collaboratively across teams.
- Positive attitude with a willingness to learn, take initiative, and develop within the role.
- Able to prioritise workload and work effectively in a fast-paced environment.
- Professional, reliable, and dependable approach to work.
Behavioural Competencies
Essential
- Leadership Skills: Communicates and gains team commitment to a vision, able to motivate colleagues and others and provide direction and vision.
- Effective Communication Skills: Able to communicate well with a variety of audiences, presents a professional image and promotes the brand.
- External Focus: Takes time to question and understand the real, underlying needs of the customer, the public, the supply chain, and other project stakeholders.
- Influencing: Ability to convince others, gain agreement and acceptance of team plans and activities
- Initiative: Develops new insights into situations. Encourages new ideas. Able to get results either individually or collectively as a team.
- Team Player: Contributes fully to team effort and plays an integral part in the smooth running of the team. Demonstrates honesty, loyalty, and commitment.