Job responsibilities:
- Provide project support to members of the Projects team/Chief Strategy Officer and carry out general administrative tasks for the team.
- Assist with creation of project plans, project proposals, timelines and budget.
- Help maintain the project plan, monitor progress against the plan, coordinate project activities and resources.
- Maintain risk, issue and action logs for projects.
- Assist with maintaining the project templates and library, ensuring all documents are filed in the appropriate location.
- Assist with preparation and submission of regular project update reports as required and act as a point of contact for the project team on project status.
- Arrange and coordinate project team meetings, document actions agreed and ensure relevant project documents are updated.
- Cover project team meetings when a Project Manager is unavailable.
- Assist with the creation of project communications, presentations, training materials etc as required.
- Follow the Stewarts project management methodology and standards and promote the use of these standards throughout the team; assist the team in creation and update of related documentation.
- Assist with research and analysis functions such as requirements gathering, specifications and modelling solutions.
- Liaise closely with key stakeholders across the various practice areas, building effective working relationships.
- Assist with the business case and the end-user requirements for all new systems and projects.
- Assist with the coordination and (where required) execution of user acceptance testing and training.
- Document and perform quality assurance/testing tasks.
- Carry out all other project and business change/strategy related duties as assigned by the Chief Strategy Officer.
Qualification & Experience:
- Educated to degree standard.
- Project Management qualification, ideally APM or Prince 2 foundation level.
- Experience of using or supporting popular, market leading legal IT systems.
- Experience with Microsoft Office Suite (Excel, Word, PowerPoint, Visio)
Job skills:
- Verbal and written communication skills.
- Analytical and problem-solving skills.
- Willing to travel for multi-site projects.
- Ability to work well under pressure.
- Must demonstrate patience, tact, empathy and be able to communicate effectively with all members of the firm.
- Proven ability to manage multiple assignments simultaneously while meeting deadlines and quality standards.
- Proven ability to work well in individual and group problem solving situations, effectively using logic and reason.
General skills:
- Well organised, uses initiative, prioritises, shows attention to detail, manages own workload and meets deadlines.
- Demonstrates excellent communication and interpersonal skills (respectful, positive, articulate, professional and sympathetic).
- Delivers helpful internal services with a “can do” approach, shows commercial awareness and represents the department/firm appropriately.
- Shares information and ideas.
- Judgement and decision-making skills; acts within boundaries.