Construction Administrator
Based in Ballymena, a leading and well-established construction company who provide construction solutions with a focus on client satisfaction through to completion, are currently seeking a Construction Administrator to join their team.
This is a Full-Time, Permanent Position.
With a salary of £27,000 - £29,000 per annum (dependent on experience).
Job Role:
You will be responsible for providing key administration to support the efficient running of the organisation. Based within the Contracts Administration team you will assist your colleagues in providing comprehensive support to the contracts managers, site teams, HSEQ manager and wider business as required.
Essential Criteria:
- Minimum of 1 year's recent administrative experience in a busy office environment (gained within the last 2 years).
- 5 GCSEs at Grades A-C (or equivalent) to include English and Mathematics.
- Experience of using data management software.
- IT proficient with the use of Microsoft Office to include Word, Outlook and Excel).
- Excellent communication skills both written and verbal - with the ability to communicate with stakeholders at all levels.
- Ability to work on your own initiative as well as part of a team.
- Ability to manage and prioritise a busy workload while working in a fast-paced environment.
- Strong attention to detail and accuracy.
- Flexibility to meet the needs of the business.
- Full and clean UK driving licence.
Main Duties and Responsibilities:
- Act as point of contact for internal and external enquiries, transferring calls/messages to the relevant person to ensure enquiries are effectively handled.
- Assist with the composition of project management documentation.
- Ensure accurate maintenance of project documentation on our IMS, Procore, and other internal systems.
- Act as a central point of contact for administrative enquiries from other teams.
- Assist with scheduling and coordinating meetings - manage attendance, room set up and refreshments, note-taking as required.
- General administration duties; word processing, filing, photocopying, scanning.
- Monitor the Chairman's mailbox and manage correspondence as directed.
- Coordinate all aspects of travel and accommodation arrangements for staff cost-effectively.
- Oversee the end-to-end onboarding of new subcontractors, ensuring all required documentation is submitted and verified.
- Conduct regular reviews of the approved subcontractor list to ensure compliance with company standards.
- Maintain a robust tracking system for company and subcontractor insurance policies (Public Liability, Professional Indemnity, etc.).
- Proactively request renewed certificates ahead of expiry to mitigate organisational risk.
- Proactively chase RAMS from subcontractors and circulate to the relevant site teams.
- Update the training matrix with renewed training dates.
- Book training courses as directed and communicate to attendees.
- Collaborate effectively with office and site teams, subcontractors, and other stakeholders to foster positive working relationships.
- Demonstrate a flexible approach to responsibilities.
- Maintain a clean and organised work environment.
- Adhere to safety guidelines and report any safety hazards.
- Perform the job role in accordance with the Company's policies and procedures.
- Any other duties as required.
Skills:
Contracts Admin Administrator Construction Ballymena
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