Senior Bid Manager

About Workplace Futures Group

Workplace Futures Group is a leading workplace creation and services organisation dedicated to delivering high‑performance environments that help people and businesses thrive. Known for integrity, innovation, and consistent quality, the Group brings together specialist companies to provide a comprehensive range of design, build, and workplace management solutions. Through close collaboration with clients and a commitment to long‑term value, Workplace Futures Group transforms vision into sustainable, people‑first workplaces backed by the latest research, technology, and design thinking.

Role Overview

The Senior Bid Manager is responsible for the end-to-end delivery of high-value, complex tender submissions across Workplace Futures Group. You will lead a team of Bid Managers, ensuring submissions are cohesive, client-focused, and compliant, and act as the main conduit between the bid team and project/technical teams. You will guide the team through each stage of the bid lifecycle, maintaining quality and adherence to deadlines.

Key Responsibilities

• Manage the full tender lifecycle from receipt of Employer’s Requirements to post-tender interviews.

• Translate complex tender requirements into actionable plans, task allocation, and internal deadlines.

• Lead and mentor Bid Managers, providing guidance, feedback, and quality control of submissions.

• Coordinate with project teams and directors to ensure accurate technical and commercial input.

• Support the preparation of mid-tender and post-tender interview materials.

• Identify and mitigate risks across live tender submissions.

• Ensure all tender documents are consistent, accurate, and delivered on time.

• Support the Head of Bids in refining processes, templates, and internal workflows.

• Produce clear, concise, and fully compliant written responses to tender questions, utilising AI to enhance quality, accuracy, and efficiency.

• Manage the preparation and submission of all pre-tender documentation, including EOIs, PQQs, and capability statements.

• Translate generic content into bespoke, client-specific responses that align with individual client requirements and priorities.

• Ensure all written materials are purposeful, high-quality, and free from generic or non-value-adding content.

• Apply InDesign and creative skills to support the visual presentation and layout of bid and submission materials.

Essential

• Proven experience managing complex tenders in construction, fit-out, or built environment sectors.

• Strong ability to interpret tender documents and translate them into actionable plans.

• Experience managing and developing junior or mid-level bid professionals.

• Excellent planning, organisational, and attention-to-detail skills.

Desirable

• Experience using InDesign, Figma, or digital submission platforms.

• Experience with AI-supported writing tools (e.g., Autogen AI).