TeamJobs is recruiting for an organised and proactive Executive Personal Assistant to support the CEO of a growing and fast paced business.
Poole | Office Based | Monday to Friday
Full Time, Permanent | 40 Hours Per Week
£32,000 - £40,000 DOE
This is a varied, hands on role where no two days are the same. You'll play a key part in ensuring the CEO operates efficiently by managing schedules, communications, administration and day to day coordination.
This opportunity would suit someone confident, adaptable and highly organised who enjoys working in a fast moving environment and can manage multiple priorities with professionalism and discretion.
The Role
As Executive Personal Assistant, your responsibilities will include:
Executive Support
- Managing the CEO's diary, appointments and travel arrangements
- Monitoring and organising the CEO's inbox, prioritising communications and drafting responses where required
- Processing expenses and supporting basic financial administration
- Preparing meeting documents, reports and presentations
- Organising internal meetings and company events
- Conducting research and gathering information proactively
Coordination & Communication
- Scheduling meetings and taking notes/actions when required
- Acting as a key point of contact for internal and external enquiries
- Supporting internal communications across the business
Administration & Office Support
- Assisting with day to day office management
- Maintaining records, filing systems and shared documents
- Providing administrative support to the wider senior leadership team
- Supporting the CEO with light administration relating to their property portfolio
- Assisting with maintaining the CEO's LinkedIn activity including posts, updates and messages
About You
We're looking for someone who is:
- Highly organised with excellent time management skills
- A strong communicator with excellent written and verbal skills
- Professional, discreet and trustworthy with confidential information
- Friendly and confident liaising with stakeholders at all levels
- Detail focused and proactive
- Adaptable and comfortable managing changing priorities
- Competent using Microsoft Office including Outlook, Word, Excel and PowerPoint
Experience Required
- 2-4 years' experience in an EA, PA or similar administrative role
- Previous experience supporting senior management or a CEO
- Experience managing diaries, organising meetings and preparing documentation
Benefits
- Additional leave
- Group Life Insurance
- Casual dress
- Company events
- Company pension
- Cycle to work scheme
- Employee discounts
- Flexitime
- Health & wellbeing programme
- Referral programme
Why Apply?
This is an exciting opportunity to join a supportive and ambitious business where your contribution will have a direct impact on day to day operations and business success. You'll enjoy a varied role with real responsibility and the opportunity to grow within a thriving organisation.