Go back Birmingham and Solihull Mental Health NHS Foundation Trust
Band 5 Clinical Data/PA/Admin Manager – Secure Care
The closing date is 24 May 2026
Main duties of the job
Providing high-quality administrative and PA support to senior clinicians and clinical service manager within the FIRST service, ensuring effective coordination of diaries, meetings, MDT activity, and governance processes.
The post holder will supervise and coordinate administrative staff, supporting recruitment, induction, workload allocation, and staff development to ensure efficient and consistent service cover.
The role also supports the collection, validation, and reporting of clinical activity data, maintains effective administrative systems, contributes to service improvement, and ensures compliance with information governance, confidentiality, and clinical governance requirements. Acting as a key point of contact, the post holder supports strong working relationships across teams, services, and partner organisations.
About us
Welcome to Birmingham and Solihull Mental Health NHS Foundation Trust. Our 4000 clinical and support staff help us to improve mental health wellbeing and meet the needs of the 70,000 people we serve each year. We provide a range of mental healthcare services across Birmingham and Solihull, as well as specialised services nationally. We also offer medical, nursing and psychology training and are proud of our international reputation for both research and innovation.
Our population is culturally diverse, characterised in places by high levels of deprivation which create an increasing demand for our services and a necessity for us to make sure everyone can access the help they need. We are a team of compassionate, inclusive and committed people working together to provide excellent care to support our community. If you are looking for a place to belong, where you can make a real difference to people's lives, join our team where our warm welcome is waiting for you.
Job responsibilities
For further information about the main responsibilities please view the attached job description and person specification.
We highly recommend you submit your application as soon as possible, this post may close earlier than the indicated closing date if a sufficient number of applications are received.
We are unable to support applications from job seekers who require sponsorship to work the United Kingdom (UK)
Person Specification
Training and Qualifications
- Diploma/Degree level education in Supervision & Management, Business Administration
- GCSE English 5 or above or equivalent
- RSA 2 Typing or equivalent IT qualification
Knowledge and Experience
- Significant experience of providing secretarial support at senior management level
- Experience of managing and supervising a team
- Proficient in the use of Microsoft software packages including Outlook, Excel and Powerpoint
- Previous experience of working in a healthcare environment/public service provider
- Experience of supporting meetings and minute taking and following up on actions
Leadership and Management
- Evidence of leadership and managerial decision making abilities
- Excellent written and verbal communication skills
- Ability to work on own initiative
- Ability to manage and prioritise own workload
- Experience and knowledge collating and monitoring clinical activity data/information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer name
Birmingham and Solihull Mental Health NHS Foundation Trust
Address
Reaside Clinic
Salary
£32,073 to £39,043 a year, pro rata
Contract
Permanent
Working pattern
Full-time
Reference number
436-7978928
Job locations
Reaside Clinic
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Band 5 Clinical Data/PA/Admin Manager – Secure Care
The closing date is 24 May 2026
Main duties of the job
Providing high-quality administrative and PA support to senior clinicians and clinical service manager within the FIRST service, ensuring effective coordination of diaries, meetings, MDT activity, and governance processes.
The post holder will supervise and coordinate administrative staff, supporting recruitment, induction, workload allocation, and staff development to ensure efficient and consistent service cover.
The role also supports the collection, validation, and reporting of clinical activity data, maintains effective administrative systems, contributes to service improvement, and ensures compliance with information governance, confidentiality, and clinical governance requirements. Acting as a key point of contact, the post holder supports strong working relationships across teams, services, and partner organisations.
About us
Welcome to Birmingham and Solihull Mental Health NHS Foundation Trust. Our 4000 clinical and support staff help us to improve mental health wellbeing and meet the needs of the 70,000 people we serve each year. We provide a range of mental healthcare services across Birmingham and Solihull, as well as specialised services nationally. We also offer medical, nursing and psychology training and are proud of our international reputation for both research and innovation.
Our population is culturally diverse, characterised in places by high levels of deprivation which create an increasing demand for our services and a necessity for us to make sure everyone can access the help they need. We are a team of compassionate, inclusive and committed people working together to provide excellent care to support our community. If you are looking for a place to belong, where you can make a real difference to people’s lives, join our team where our warm welcome is waiting for you.
Job responsibilities
For further information about the main responsibilities please view the attached job description and person specification.
We highly recommend you submit your application as soon as possible, this post may close earlier than the indicated closing date if a sufficient number of applications are received.
We are unable to support applications from job seekers who require sponsorship to work the United Kingdom (UK)
Person Specification
Training and Qualifications
- Diploma/Degree level education in Supervision & Management, Business Administration
- GCSE English 5 or above or equivalent
- RSA 2 Typing or equivalent IT qualification
Knowledge and Experience
- Significant experience of providing secretarial support at senior management level
- Experience of managing and supervising a team
- Proficient in the use of Microsoft software packages including Outlook, Excel and Powerpoint
- Previous experience of working in a healthcare environment/public service provider
- Experience of supporting meetings and minute taking and following up on actions
Leadership and Management
- Evidence of leadership and managerial decision making abilities
- Excellent written and verbal communication skills
- Ability to work on own initiative
- Ability to manage and prioritise own workload
- Experience and knowledge collating and monitoring clinical activity data/information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer name
Birmingham and Solihull Mental Health NHS Foundation Trust
Address
Reaside Clinic
Salary
£32,073 to £39,043 a year, pro rata
Contract
Permanent
Working pattern
Full-time
Reference number
436-7978928
Job locations
Reaside Clinic
#J-18808-Ljbffr…