Administrator

Project Support Administrator

Location: Barnstaple, Roundswell | Hours: 8:30am – 5pm | Monday to Friday | Full-time | Permanent

Introduction

Acorn by Synergie is recruiting for a Project Support Administrator to join a busy and fast‑paced office team based in Barnstaple, Roundswell. This role involves supporting project coordination, supplier management, customer communication, and general administration duties.

Key Duties

• Create electronic job folders using specific templates and ensure all data is stored correctly.
• Input records and product information into bespoke software systems.
• Assist in completing Supplier Monitoring Forms.
• Ensure supplier documentation, including insurance and assessment forms, is kept up to date.
• Support the onboarding of new suppliers and customers.
• Attend meetings and take accurate meeting minutes.
• Manage electronic file archiving and organisation.
• Report furniture defects or shortages to suppliers.
• Raise and close non‑conformance reports in a timely manner.
• Support office housekeeping and hospitality duties.
• Collate data for delivery and incoming inspections and maintain reports.
• Send and collate customer satisfaction feedback.
• Distribute warehouse incoming goods lists to relevant personnel.
• Assist with invoicing documentation for the accounts department.
• Communicate professionally with internal and external customers via telephone, email, and in person.
• Check and file supplier order acknowledgements.
• Request and maintain supplier brochures and documentation.
• Notify customers of incoming deliveries.
• Ensure goods are booked into the warehouse at least 48 hours before job commencement.
• Process orders and update supply chain records.
• Prepare project documentation as required.
• Obtain quotations and raise purchase orders when necessary.

Requirements

• Previous administration experience.
• Strong organisational and communication skills.
• Good attention to detail and accuracy.
• Ability to manage multiple tasks and deadlines.
• Confident using computer systems and Microsoft Office.
• Professional and customer‑focused approach.
• Ability to work independently and as part of a team.

What We Offer

• Monday to Friday working hours.
• Buy and sell holiday scheme.
• Car allowance.
• Cycle to work scheme.
• Supportive team environment.
• Long‑term career opportunity.
• Varied and fast‑paced role.

Interested?

Apply now with your up‑to‑date CV for more information.

Acorn by Synergie acts as an employment business for the supply of temporary workers

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