Executive assistant to CEO

Executive Assistant to CEO (High-Growth Marketing Agency)

Company: Markeb Media Ltd

Location: Sheffield

Salary: £28,000 – £33,000 (with progression opportunities)

About the Role

We are looking for a high-performance Executive Assistant to work directly with the CEO of a fast-growing real estate marketing agency.

This is not a traditional assistant role.

You will act as an extension of the CEO, ensuring that ideas are executed, operations move quickly, and the business runs efficiently day-to-day.

You’ll work directly with the CEO in a high-growth environment where decisions are made quickly, standards are high, and execution speed matters.

What You’ll Be Responsible For

Executive Support

• Manage the CEO’s calendar, meetings, and priorities

• Schedule and coordinate calls with clients, partners, and stakeholders

• Prepare meeting briefs and ensure the CEO is fully organised

• Take clear, structured notes and ensure all follow-ups are executed

Execution & Business Support

• Take direction from the CEO and turn ideas into action

• Track tasks across the business and ensure completion

• Follow up with team members to maintain momentum

• Act as a central point of coordination across departments

Operations Support

• Support internal operations to ensure everything runs smoothly

• Coordinate logistics (travel, bookings, uniforms, etc.)

• Assist with invoicing coordination and admin workflows

• Maintain organisation across systems and processes

Client & Brand Representation

• Represent the CEO in meetings, events, and communications

• Communicate professionally with clients and partners

• Be comfortable on camera (content, events, brand presence)

• Support with external brand presence where required

Tools You’ll Use

• Airtable (tracking, workflows, client data)

• Dropbox (file management, content organisation)

• Microsoft Excel (data tracking, reporting, organisation)

(Experience with these tools is a strong advantage, but the ability to learn quickly is essential.)

Who We’re Looking For

You are:

• Highly organised – you bring structure to chaos

• Proactive – you anticipate needs before being asked

• Fast-paced & energetic – you move quickly and efficiently

• Professional & polished – you represent the CEO at a high level

• Strong communicator – clear, confident, and articulate

• Personable – able to build relationships easily

• Detail-oriented – especially with notes and execution

• Reliable – when something is given to you, it gets done

Key Skills & Experience

• Experience in an Executive Assistant / PA / Operations role

• Strong administrative and organisational skills

• Excellent note-taking and follow-through

• Ability to manage multiple priorities simultaneously

Bonus (not essential):

• Experience in real estate, marketing, or media

• Experience in a fast-growing or startup environment

Work Environment

• Fast-paced, high-growth company

• High standards and strong performance culture

• Direct exposure to business growth and decision-making

• Clear progression into a more senior role based on performance

What Success Looks Like

• The CEO is no longer involved in day-to-day admin

• Tasks are executed quickly and efficiently

• Communication across the business improves

• Systems stay organised and up to date

• Nothing falls through the cracks

Important Note

We move fast. If you prefer a slow or highly structured corporate environment, this role is not for you.

Final Note

This role is ideal for someone who:

• Wants to work closely with leadership

• Thrives in a fast-paced, entrepreneurial environment

• Is looking to grow alongside a scaling business

This is not a passive role — it is for someone who wants to move fast, execute, and grow with the business.