Caretaker

About The Role

At GRAHAM, we're not just one of the UK's leading Total FM providers - we're also a trusted partner, committed to enhancing the experience and making the lives of our clients' easier. We are seeking a Caretaker to join us to help us create a hassle-free environment for our clients and engineers.

Energised by continued growth and boasting an annual turnover in excess of £1bn per annum, we're committed to investing in our people and creating the conditions for them to excel. If you are an experienced Caretaker with an appetite to succeed, we want you to join our team.

Location: Wellington College, Belfast,
Hours Per Week: Monday - Friday 37.5 Hours
Job Type: Permanent, Full Time

The Caretaker will be responsible for:

SECURITY

• Be responsible for securing premises including ensuring all windows are closed, doors & gates, both internal & external are locked at the end of each day
• Open & close the premises & grounds, except in circumstances where the Facilities Manager or other Authorised Person authorises another person to do so
• Control and monitor access and departures of staff/deliveries/visitors to college car parks.
• Safe custody of keys of the premises, the allocation of keys to staff (where approved by the Facilities Manager)
• Operate fire alarm, intruder alarm & building security systems & report any faults to the Facilities Manager or Helpdesk
• Attend after-hour alarm callouts, & where appropriate ensure that the premises are secure and cleaned at the earliest opportunity when clearance has been given and any unauthorised entry or damage is reported to the FM or other Authorised Person
• During normal working hours report any suspicious activity or breach of security immediately to the Facilities Manager or Helpdesk
• Any breach of security must be reported to the FM or Helpdesk
• Apply grit/rock salt in times of snow & frost to ensure pathways & entrance are free from snow & ice

MECHANICAL & ELECTRICAL SERVICES

• Efficient operation of the premises boilers/heating system as required by the Facilities Manager in accordance with the Client's energy efficiency policy
• Replace lamps, tubs & plugs to a level of 3.35m using appropriate equipment, except where access from above can be gained
• Carry out regular inspections as defined by FM to firefighting equipment & report any defects to the Facilities Manager or other authorised person
• Monitor & document usage of fuel, water & electricity

PORTERAGE

• Receipt, distribution & transport of all stores, materials & other goods as required
• Prepare rooms as per room bookings, special events and examinations etc. & any other purpose as required
• Despatch goods and other materials from the building
• Transport all refuse bins to and from their collection point

CLEANING

• Ensure that all hard surfaces & paths & ornamental grounds around the premises are clean, tidy & free of litter. Litter to be cleaned on a daily basis
• Ensure that all external surfaces drains & gullies & kitchen grease-traps within the building complex are free flowing & clean by removing obstructions
• Assist the FM to plan periodic work in consultation with service users
• Assist the FM in the implementation of changes in work procedures to improve economy, standards or ease of operation
• Monitor suitability and performance of material and light equipment and advise the FM where these are inappropriate for the task
• Ensure that bins within the building complex are washed and cleaned
• Empty on a daily basis litter bins within the building complex
• Replenish toilet rolls, soaps, paper towels and other requisites required throughout the working day
• Clean external signs, lights covers and notices up to 3.35m
• Clean non-electrical fittings on all portable hearing and ventilation equipment
• Assist the FM on the requisition requirements
• Prepare the college for after-Institute activities, clean and prepare the college for its normal use
• Direct and clean all internal fixed glass surfaces up to 3.35 metres using the appropriate equipment provided to ensure safe working conditions
• Ensure that all defects in equipment used by the Caretaking staff are reported to the Facilities Manager
• Ensure that cleaning standards within the building meet Graham FM standards. Where appropriate assist the FM with complaints in respect of the cleaning provision
• Ensure that service requests issued by FM or Client are addressed and completed

HANDYPERSON DUTIES

• Carry out handyperson duties within the competence of the post-holder
• Assist with maintenance duties, e.g., painting, shelving, signs, replacing locks & small alterations, etc.

GENERAL CONDITIONS

• Prepare the premises for normal day & evening activities including the inspection of furniture to ensure student safety
• The post holder will be required to assist in the evacuation of the building in the event of a fire drill or an actual emergency by acting in the capacity of Fire Warden or Fire Marshall
• All duties must be carried out to comply with:
• The H&S At Work (NI)Order 1978;
• Acts of Parliament, Statutory Instruments & Regulations & other legal requirements;
• COSHH Regulations & all relevant Codes of Practice

ADMINISTRATION

• Provide the Facilities Manager with timely reports on any defects in the premises externally & internally
• Assist the FM with filing documentation
• Prepare reports on any defects in the premises externally and internally
• Complete all paperwork/documentation associated with the post including timesheets, written reports and monitoring reports when required
• Provide records of consumable stocks

TRAINING

• Caretakers will be required to attend appropriate training to facilitate the effective undertaking of duties commensurate with their grade

MISCELLANEOUS

• The post holder will be required to undertake any other duties falling within the purview of the grade as required by the Facilities Manager or other Senior Manager
• The person appointed will be required to undertake evening duties & work at other sites to meet the needs of the Company
• The post holder will be required to work outside of normal workings hours
• The Company will provide a uniform which must be worn at all times whilst on duty
• Protective clothing will be provided by the Company & must be worn appropriate to the task being carried out

About You

Essential Criteria

1. Demonstrate previous experience in a similar role
2. Practical experience of basic maintenance in any of the following areas, building, joinery, mechanical/electrical maintenance, grounds maintenance
3. Understanding of basic repair/maintenance issues
4. Current UK Driving Licence
5. Ability to communicate effectively and prioritise workloads
6. Able to attend key holding callouts and work outside normal working hours, when required
7. Good time keeping - including being on call

Desirable Criteria

1. Previous experience in a similar educational environment
2. Possess handyperson skills
3. H&S and BICSc qualifications

Please note that Applicants will not be expected to meet any (or all) of the desirable criteria to be considered for interview. Desirable criteria will only be used as part of the shortlisting process in the event there are a large number of Applicants. We are committed to developing a diverse and inclusive workforce and particularly welcome applications from females and individuals from a minority ethnic background who are currently underrepresented in our industry.

An enhanced disclosure may be requested if security clearance is required by 3rd party clients and a criminal record will not necessarily be a bar to obtaining a position. GRAHAM complies with the Access NI Code of Practice (AccessNI Code of Practice | nidirect). Graham Asset Management have policies on Recruitment of Ex-Offenders and Secure Handling, Use, Storage and Retention of Disclosure information, copies of which can be made available upon request. Access NI Privacy Notice can be viewed at: AccessNI Privacy Notice | Department of Justice

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