Role purpose
Own and manage the end-to-end bid process across tenders, frameworks and formal customer submissions. This role is responsible for coordinating responses, managing bid content and documentation, controlling tender portal activity and ensuring submissions are high quality, compliant and on time.
Key responsibilities
- Manage bids from qualification through to submission
- Monitor tender portals, bid inboxes and live clarifications
- Coordinate inputs from sales, pre-sales and wider business teams
- Create submission plans and keep bids on track to deadline
- Write, edit and tailor tender responses
- Maintain bid templates, standard answers and reusable content
- Own the bid document library, including policies, certificates, insurance and company information
- Identify outdated, missing or high-risk documents and chase the right owners
- Ensure only accurate, approved and customer-safe documents are submitted
- Support framework submissions and renewals
- Improve bid process, governance and overall bid readiness
Skills and experience
- Experience managing bids, tenders or formal proposals
- Strong written communication and editing skills
- Excellent organisation and project management
- Able to manage multiple deadlines and stakeholders
- Strong attention to detail and compliance
- Confident working independently and driving actions across teams
Desirable
- Experience in SaaS or B2B technology
- Public sector or framework bid experience
- Familiarity with tender portals and procurement systems
Success measures
- Bids submitted on time
- High quality, compliant responses
- Improved bid win rates
- Stronger control of bid documents and content
- Reduced risk from outdated or missing documentation
About Proactis
Proactis is a leading Source-to-Pay software solution provider for mid-market organisations across a range of service-led industries. Our end-to-end modular platform enables customers to control spend and manage supply-chain risk; improve compliance and governance of their purchasing activities; reduce the cost of goods and services; and deliver efficiencies, all through process digitisation and automation.