Executive Assistant

Executive Assistant

City of London

9-12 Month Maternity Cover

£40,000

4 Days Office, 1 Day WFH

We are recruiting on behalf of a well-regarded membership body at the heart of the UK financial services sector. The organisation represents a substantial membership of international financial institutions and engages regularly with government, HM Treasury and regulatory bodies including the PRA and FCA.

We would love to hear from candidates with a background in membership organisation, trade body, professional association or banking and financial services.

The role

PA support to the Chief Executive

- Managing the CEO's diary and arranging internal and external meetings

- Ensuring adequate preparation time for all key meetings and providing relevant materials

- Drafting correspondence, handling RSVPs and keeping the CEO informed of membership changes

- Creating lists and reports from the CRM as required

Board, Committees and Working Groups

- Coordinating meeting logistics for the Board, Tax Policy Working Group and CEO Breakfasts

- Formatting and circulating papers and presentations ahead of meetings

- Taking accurate minutes and maintaining clear action trackers

- Managing attendance records and responding to meeting queries

Events

- Coordinating CEO roundtables and the AGM

- Drafting invitations, managing mailings and maintaining event records on the CRM

- Sourcing and liaising with venues

- Attending and supporting at the Summer Reception, Annual Banquet, Mansion House Lunch and conferences

Membership and Office Administration

- Acting as a warm and professional first point of contact for members and visitors

- Responding to member queries and assisting with website access and registration

- Managing the membership database including annual updates and ongoing changes

- Handling general office administration including supplies and incoming calls

About you

- Proven EA experience supporting at CEO or Director level, ideally within a membership organisation, trade body or financial services environment

- An accurate and confident minute-taker with experience producing clear written records and action trackers — this will be assessed at interview

- Strong Microsoft Office skills including Word, Excel and PowerPoint

- Experienced with CRM systems and comfortable with data handling and database management

- Highly organised with strong attention to detail and the ability to manage competing deadlines

- Discreet and professional when handling sensitive information

- Personable, proactive and able to work effectively as part of a small, close-knit team