We are seeking a highly organised, proactive, and commercially aware Personal Assistant to support the COO within a fast-paced creative environment.
This role requires exceptional coordination skills, discretion, and the ability to manage competing priorities across operations, talent, production, clients, and internal teams.
(This is a fully office based role)
Key Responsibilities
Executive Support
- Manage the COO’s diary, meetings, travel, and day-to-day schedule
- Coordinate internal and external meetings across multiple stakeholders and time zones
- Prepare agendas, presentations, reports, briefing notes, and meeting materials
- Screen and prioritise emails, calls, and correspondence
Operational Coordination
- Support delivery of operational projects and company initiatives
- Liaise with department heads, creatives, freelancers, suppliers, and clients
- Help monitor workflows, deadlines, budgets, and resource planning
- Maintain operational documentation and reporting systems
- Assist with event planning, shoots, launches, or production logistics where required
Communication & Stakeholder Management
- Act as a key point of contact on behalf of the COO
- Build strong relationships across internal teams and external partners
- Handle confidential and sensitive information with professionalism
- Ensure smooth communication between operational and creative teams
Administrative Support
- Process expenses, invoices, purchase orders, and approvals
- Organise contracts, filing systems, and digital records
- Support onboarding and coordination of freelancers or new starters
- Assist with office management tasks when needed
Skills & Experience
Essential
- Previous experience as a PA, Executive Assistant, or Operations Coordinator
- Experience working within sports, entertainment, creative, media, or fast-moving commercial environment
- Exceptional organisational and multitasking abilities
- Strong written and verbal communication skills
- High attention to detail and ability to prioritise effectively
- Proficiency in Microsoft Office and Google Workspace
- Ability to remain calm under pressure and adapt quickly
Personal Attributes
- Proactive and solutions-focused
- Professional and discreet
- Confident communicator
- Highly dependable and resourceful
- Collaborative with a positive attitude
- Passionate about creative industries and culture
Salary up to £65,000 plus amazing benefits.