Provides administrative, transactional and program execution support within the Merchandising area. Duties are varied but could include: processing invoices, making payments, researching data inconsistencies and handling ad-hoc requests. Ensures deliveries are monitored as to schedule, suitability and completion. Ensures effective planning, calendar management, company–supplier communication, and internal coordination.
Responsibilities
- Takes ownership and plays a lead role in performing promo support duties and responsibilities.
- Ensures / validates complete and accurate processing of promo files prior to submission.
- Leverages understanding of marketing and billing processes to troubleshoot discrepancies and issues with both the Marketing and Billing teams.
- Troubleshoots issues with Excel files and application anomalies.
- Runs data audits to ensure accurate data alignment.
- Contributes to improving applications used by the purchasing team.
- Maintains positive and productive working relationships with suppliers and business partners.
- Assists in report generation for recurring and ad hoc reports.
- Provides backup support for Category Managers, Merchandising Assistants, Marketing Team and other WFM Team Members.
- Prepares documentation and reports for cross-functional teams (i.e. Accounting).
- Recognizes gaps in promo processes and recommends actions to improve.
- Works with Category Merchant Team Members to ensure data and information are collected, processed and completed on time and as per requirements.
- Handles higher-level specialist activity.
- Works closely with Team Members, customers and partners to understand process-related issues and develop effective solutions.
- Responds to stakeholder inquiries by researching, addressing, and resolving identified issues.
- Researches and provides data for internal and external audits as required.
- Trains and mentors new Team Members and other specialists.
Skills
- Understands procurement and related accounting-type administrative support.
- Strong scanning and validation software abilities.
- Strong ability to use standard business software such as Word and Excel.
- Ability to perform business math.
- Proficient in data presentation including charts and pivot tables.
- Experience with data analysis tools, including MicroStrategy.
- Good math, reading, analytical, and deductive / inductive reasoning skills.
- Ability to effectively present information and respond to questions from buyers, business partners, customers, and the general public.
- Solid ability to write and proof‑read reports, business correspondence, and procedure manuals.
- Able to build win‑win partnerships with other teams at the Global and Regional level, with stores and with suppliers.
- Models excellent customer service skills.
- Able to work independently and in a group.
- Work priorities are set according to pre‑determined deadlines.
- Applies knowledge and experience to organize and complete assignments.
- Solves problems using well‑understood methods and technologies, refers complex or sensitive issues to higher levels.
- Works on assignments that are semi‑routine or moderately complex in nature, recognizing the need for occasional deviation from standard practice.
- Follows standard data and situational analysis practices and procedures.
- Evaluates and resolves issues using knowledge of what information to collect and where to find it.
- Understands the WFM organizational structure, associated hierarchy and approval levels.
- Understands the types and timing of various departmental deadlines and events.
- Understands how the specialist role contributes to and facilitates Team Member, team, leader and business success.
Education & Experience
- High school diploma and 2-4 years’ relevant experience.
- Associates degree, technical college or some college course work preferred.
The wage range for this position is £35,360.00-£60,112.00 Annual, commensurate with experience.
Whole Foods Market offers "Whole Benefits". Whole Benefits offers a wide range of benefits for Full and Part‑Time Team Members, including eligibility for a store discount, paid time off, financial wellness, health & wellness support programs, and access to other Team Member perks. Eligibility for Whole Benefits is determined under the terms of the applicable Whole Benefits plan at a person’s date of hire and may vary based on work location, length of service, and job type (such as regular or seasonal). https://careers.wholefoodsmarket.co.uk/benefits.
#J-18808-Ljbffr”, “datePosted”: “2026-05-17”, “hiringOrganization”: { “@type”: “Organization”, “name”: “Whole Foods Market”, “sameAs”: “https://uk.whatjobs.com/pub_api__cpl__434434481__4861?utm_campaign=publisher&utm_medium=api&utm_source=4861&geoID=33” }, “jobLocation”: { “@type”: “Place”, “address”: { “@type”: “PostalAddress”, “addressLocality”: “London” } } }Provides administrative, transactional and program execution support within the Merchandising area. Duties are varied but could include: processing invoices, making payments, researching data inconsistencies and handling ad-hoc requests. Ensures deliveries are monitored as to schedule, suitability and completion. Ensures effective planning, calendar management, company–supplier communication, and internal coordination.
Responsibilities
- Takes ownership and plays a lead role in performing promo support duties and responsibilities.
- Ensures / validates complete and accurate processing of promo files prior to submission.
- Leverages understanding of marketing and billing processes to troubleshoot discrepancies and issues with both the Marketing and Billing teams.
- Troubleshoots issues with Excel files and application anomalies.
- Runs data audits to ensure accurate data alignment.
- Contributes to improving applications used by the purchasing team.
- Maintains positive and productive working relationships with suppliers and business partners.
- Assists in report generation for recurring and ad hoc reports.
- Provides backup support for Category Managers, Merchandising Assistants, Marketing Team and other WFM Team Members.
- Prepares documentation and reports for cross-functional teams (i.e. Accounting).
- Recognizes gaps in promo processes and recommends actions to improve.
- Works with Category Merchant Team Members to ensure data and information are collected, processed and completed on time and as per requirements.
- Handles higher-level specialist activity.
- Works closely with Team Members, customers and partners to understand process-related issues and develop effective solutions.
- Responds to stakeholder inquiries by researching, addressing, and resolving identified issues.
- Researches and provides data for internal and external audits as required.
- Trains and mentors new Team Members and other specialists.
Skills
- Understands procurement and related accounting-type administrative support.
- Strong scanning and validation software abilities.
- Strong ability to use standard business software such as Word and Excel.
- Ability to perform business math.
- Proficient in data presentation including charts and pivot tables.
- Experience with data analysis tools, including MicroStrategy.
- Good math, reading, analytical, and deductive / inductive reasoning skills.
- Ability to effectively present information and respond to questions from buyers, business partners, customers, and the general public.
- Solid ability to write and proof‑read reports, business correspondence, and procedure manuals.
- Able to build win‑win partnerships with other teams at the Global and Regional level, with stores and with suppliers.
- Models excellent customer service skills.
- Able to work independently and in a group.
- Work priorities are set according to pre‑determined deadlines.
- Applies knowledge and experience to organize and complete assignments.
- Solves problems using well‑understood methods and technologies, refers complex or sensitive issues to higher levels.
- Works on assignments that are semi‑routine or moderately complex in nature, recognizing the need for occasional deviation from standard practice.
- Follows standard data and situational analysis practices and procedures.
- Evaluates and resolves issues using knowledge of what information to collect and where to find it.
- Understands the WFM organizational structure, associated hierarchy and approval levels.
- Understands the types and timing of various departmental deadlines and events.
- Understands how the specialist role contributes to and facilitates Team Member, team, leader and business success.
Education & Experience
- High school diploma and 2-4 years’ relevant experience.
- Associates degree, technical college or some college course work preferred.
The wage range for this position is £35,360.00-£60,112.00 Annual, commensurate with experience.
Whole Foods Market offers “Whole Benefits”. Whole Benefits offers a wide range of benefits for Full and Part‑Time Team Members, including eligibility for a store discount, paid time off, financial wellness, health & wellness support programs, and access to other Team Member perks. Eligibility for Whole Benefits is determined under the terms of the applicable Whole Benefits plan at a person’s date of hire and may vary based on work location, length of service, and job type (such as regular or seasonal). https://careers.wholefoodsmarket.co.uk/benefits.
#J-18808-Ljbffr…