Senior International Payroll Specialist (12 months fixed term contract – renewable/convertible)

Senior International Payroll Specialist

Location: UK. Contract: 12 months fixed term, renewable or convertible.

Role Overview: Responsible for payroll operations across all countries where Goodnotes operates. Collaborate with payroll vendors and Employer of Record partners to manage payroll tickets, adjustments, expenses, and invoicing. Play key role in Workday integration project.

Essential for this role is experience with Spanish payroll operations and international payroll across multiple countries.

Key Responsibilities

Payroll Management

• Oversee and process payroll for all employees across multiple countries.
• Ensure accuracy and compliance with local laws and company policies.
• Collaborate with external payroll vendors to run payroll cycles smoothly and on schedule.
• Maintain accurate payroll records and documentation.
• Prepare annual tax statements.
• Liaise with payroll vendors to resolve issues and implement process improvements.
• Work closely with Employer of Record partners to manage payroll‑related tickets and employee queries.

Compensation Adjustments

• Support payroll changes related to performance reviews, promotions, and level‑up adjustments.
• Ensure all updates are accurately reflected in payroll cycles and reporting.

Expenses & Invoicing

• Manage and process employee expense reimbursements.
• Oversee invoicing related to payroll and EOR services.
• Partner with Finance to reconcile payroll and invoicing discrepancies.

Workday Integration Project

• Collaborate with internal teams and external vendors on the Workday implementation and integration project.
• Ensure accurate mapping of payroll data and workflows within Workday.
• Test and validate payroll processes in Workday before go‑live.
• Provide payroll expertise to guide system configuration and process improvements.

Compliance & Reporting

• Ensure payroll compliance with tax regulations and labor laws in all operating countries.
• Generate reports for Finance, People Operations, and leadership teams to support decision‑making.

Qualifications

Required

• Manage end‑to‑end payroll for a global workforce across multiple countries, with deep expertise in Spanish payroll operations.
• Hands‑on experience working with external payroll vendors and EOR partners.
• Strong knowledge of payroll compliance, tax laws, and reporting standards.
• Experience with payroll‑related systems or HRIS, with the ability to troubleshoot and support integrations.
• Excellent communication and collaboration skills.
• Exceptional attention to detail and accuracy.

Preferred

• Experience working on HRIS implementation or integrations, particularly in payroll or People operations.
• Previous experience in a fast‑growing tech company or startup environment.
• Familiarity with remote workforce management and global payroll complexities.

Benefits & Why Join Goodnotes

• Be part of a high‑growth, global company shaping the future of productivity.
• Opportunity to work on impactful projects such as the Workday integration.
• Collaborative, supportive, and inclusive culture that values continuous learning.
• Flexible working arrangements with a diverse, remote‑first team.

Employment is contingent upon successful completion of background checks, including verification of employment, education, and criminal records.

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