Job Title: HSQE Administrator (Maternity Cover)
Location: London
Hours of work: 24 per week (based on 6 hours per day for 4 days with the potential for more)
Reports To: HSQE Manager
ROLE PROFILE
Take charge of all aspects of administration and document control for the HSQE Team. Compile databases for KPI recording and document control systems.
KEY RESPONSIBILITIES AND DUTIES
- Update the Company Document control system for the HSQE Team on our system, VISION.
- Timesheet administration including any analysis requirements for the production of company KPIs.
- Collecting and collating statistical information, including but not limited to, Incident & Action Management, Inspections & Audits and Job Site Safety Plan (JSSP) Management.
- Assisting with the organising of new starter inductions.
- Accurate collation and maintenance of records.
- Assisting in preparing material for monthly reports to both internal and external stakeholders including the production of any KPI information required by the HSQE Team.
- Manage the requisition of HSQE procurement through our finance system, COINS.
- Using Excel spreadsheets to track requisite information and ensure it is compliant.
- Ensure all hard and soft copy information is tracked and filed accordingly.
- Assist operations in compiling HSQE Job Packs and relevant project information.
- Assisting to effectively maintain Records Management and Registers for the UK Operations.
- All administration related to Health and Safety.
- Use of Health and Safety management system.
SKILLS AND EXPERIENCE
ESSENTIAL
- Demonstrable experience and competencies in a similar role.
- Proficient in Microsoft applications, especially Excel, Word and Outlook.
- Good organisational and administration skills.
- Able to adapt to new applications.
- Be able to work with limited supervision and from their own initiative.
- Good communication skills.
DESIRED
- Have an interest in Health and Safety and an understanding of application within the construction industry.
- Have some experience working within an administrative capacity with HSEQ.
N.B. It should also be noted that the above list of principal duties is not necessarily a complete statement of duties and should be considered as guidance only.