Studio Sample Coordinator

Would you like to play a key role in supporting the continued growth of ecommerce at Fenwick? If you’re highly organised, thrive in a fast-paced studio environment, and are ready to take the next exciting step in your career, we have a fantastic opportunity to join our Digital team as a Studio Sample Coordinator!

This is an on-site role based in our in-house Photo Studio in Brent Cross, London.

When you join Fenwick, you’ll receive;

• 33 days annual leave (inclusive of 8 bank holidays) and a buying holiday benefits scheme in which you are eligible to buy a further 5 days across the year.
• Your birthday off as an additional day annual leave – this can be taken any day within your birth month.
• Up to 25% discount in all Fenwick stores and fenwick.co.uk.
• WeCare -24/7 GP, wellbeing advice & support service

About the role

We’re looking for a highly organised Studio Sample Coordinator to support the smooth day-to-day running of our ecommerce studio operations. Working at the centre of the studio workflow, you’ll be responsible for coordinating the movement of samples and stock across departments, ensuring products are prepared, tracked, and returned efficiently to support shoot schedules and time-to-site targets. This is a fast-paced role where strong organisation, attention to detail, and the ability to manage multiple priorities are essential.

You’ll work closely with the Studio Manager, Stylists, Buying teams, warehouse operations, and external brand partners to coordinate stock deliveries, prepare products for shoots, and maintain visibility of stock locations and shoot timelines. From raising picks and checking in deliveries to organising returns and supporting ad hoc creative shoots, you’ll play a key role in keeping production workflows running smoothly and efficiently. You’ll also help identify and implement process improvements, ensuring the studio maintains high standards and delivers against key operational KPIs.

We’re looking for someone who thrives in a collaborative environment and enjoys working in a hands-on operational role. Previous experience within a fast-paced ecommerce photography studio or working with luxury product would be advantageous, alongside strong communication skills and a proactive approach to problem solving. You’ll be confident managing deadlines, adapting to changing priorities, and working both independently and as part of a wider team. Experience using tools such as Monday.com, Google Drive, Microsoft Excel, DAM systems, or D365 would also be beneficial.

What we are looking for in a candidate...

• Previous work within a fast-paced ecommerce photography studio is advantageous.
• Previous experience working with luxury product.
• Experience of working with a DAM & D365 is advantageous but not essential.
• Ability to work as part of a team in a collaborative manner.
• Monday.com, Google Drive, Microsoft Excel, Powerpoint.
• Problem solving with initiative and a proactive nature.
• Can work alone and as part of a team.
• Strong attention to detail.
• Ability to work to deadlines & targets.
• Can multitask and adapt to changeable priorities.
• Good communication skills.

About Fenwick

Fenwick is rich with heritage and history and have been style pioneers since 1882 when our first store opened. We know luxury and are proud to remain the largest independent, family-owned group of department stores within the UK. We are on an exciting journey to exceed our customers' expectations and we are always on the lookout for new talent to join us.

Our collaborative spirit unites a workforce of over 2,000 individuals across our stores, as well as in our support functions, encompassing Digital, Buying & Merchandising, IT, Finance, People, Customer Service teams, and our cherished restaurants and distribution centres.

Together, we form the beating heart of Fenwick, driving forward our vision for excellence and innovation. Join us as we pave the way toward an even brighter tomorrow, where tradition meets transformation!