Business Administrator

Business Administrator – Temporary (Ongoing)

Location: Newcastle, England

Salary: £13-14 per hour

Working Hours: Monday – Thursday 8am – 4:30pm / Friday 8am – 1:30pm

Job Type: Temporary, Ongoing

Job Summary

Kinetic is recruiting a Business Administrator to support day‑to‑day operations and project delivery across multiple departments.

Key Responsibilities

• Coordinate the ordering and distribution of PPE across departments.
• Manage equipment orders for new starters and replacements.
• Support the procurement of IT equipment.
• Order office supplies, stationery, and ad‑hoc items.
• Arrange travel bookings, including hire cars when required.
• Organise medical appointments for new starters and annual renewals.
• Manage security clearance processes.
• Support tender submissions and audit preparation by organising project documentation.
• Maintain accurate records, including scanning and filing site documents and test results.
• Handle high volumes of emails and maintain organised job‑specific folders.
• Raise requisitions and monitor workflow progress.
• Maintain invoice logs and assist with project‑related data entry.
• Take meeting minutes and distribute actions.
• Coordinate internal and client meetings, ensuring effective communication.
• Prepare project start‑up packs and track updates from stakeholders.
• Produce variation quotations and customer offers as required.

Skills & Experience

• Strong organisational skills with the ability to manage multiple tasks.
• Excellent communication and stakeholder management abilities.
• Proficient in Microsoft Office and document management systems.
• High attention to detail, particularly around compliance requirements.
• Experience using Salesforce is desirable.
• Proactive approach with strong problem‑solving skills.
• Continuous improvement mindset.
• Team‑oriented with the ability to collaborate effectively.
• Flexible and adaptable in a fast‑paced environment.

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