Our client is seeking a Project Administrator to join their Aberdeen team, for an immediate start, on a contract basis through to the end of December.
ROLE
The Project Admin reporting to Project Services and Organisation Manager will be an integral part of PDE Project Management Team, working collaboratively within the PDE organization, systems, procedures, and methods.
RESPONSIBILITIES:
- Support the Project Services and Organization Manager in executing local administrative responsibilities.
- Facilitate new employee onboarding procedures, which include organizing first-day access passes, safety orientations, provision of IT equipment, and seating arrangements.
- Arrange visa, gate passes, safety orientations, transportation, PPE, catering meeting rooms etc if required for visitors.
- Organize meetings and other project gatherings.
- Process procurement of office supplies etc in coordination with vendors (catering, weekly office supplies etc).
- Assist in producing and reviewing documents related to the project.
- Oversee and coordinate the distribution of parking facilities for employees.
- Support on required reporting as required from management team.
- Plan and organize events and activities for the project.
- Continuously update the SharePoint Collaboration and other project. information systems as required.
- Support on approval of travel related to the project.
- Keep control of office logistics and travel logistics.
- Oversee all administrative requirements (seating arrangements, IT equipment, pantry, stationery etc).
- Maintain personnel master lists, including POB (person on board) and contact information lists.
- Coordinate with the office responsible if support or maintenance is required.
- General administrative support as requested.
REQUIREMENTS:
- Fluent in English, both written and spoken
- Minimum of 4 years of project experience
- Ability to handle multiple highly detailed tasks, determine priorities and organize work in a manner that allows for timely completion of projects.
- Proactive and solution-oriented approach
- Dynamic, hands-on person, meticulous and high attention to details.
- Excellent oral presentation and written communication skills.
- Good co-operation and interpersonal skills
- Able to work effectively and organized.
- Ability to motivate and communicate.
- Excellent computer skills; Microsoft Office (including Word, Excel, PowerPoint, Outlook) and Internet