Admin Officer - Executive PA
Our Client an international company with offices in the City of London are looking to recruit an Admin Officer
- Provide professional and good secretarial support and personal assistance to Chief Representative of the Company.
- Provide administrative support to Expatriate Human Resources & General Affairs Department on Entertainment and Security Management tasks.
Key Responsibilities
The Administrative Assistant is required to assist/support the following:
- Arranging meetings and managing the diary for senior management (SM).
- Organising business and personal trips for SM both within and outside the UK.
- Meeting and greeting high profile customers and guests of SM.
- Managing budgets and accounts (incl. bookkeeping) and processing and recording all the expenses for SM.
- Organising lunches, dinners, parties and receptions.
- Responsible for booking golf club memberships, record log, bookings, fees and expenses.
- Dealing with customer and client hospitality - such as booking them into hotels, arranging transportation for them, buying gifts, booking golf courses, etc. when required.
- Dealing with all relevant activities (incl. Ringi preparation for the membership) needed for Nippon Club, Japanese school, JCCI, Sanyuu-Kai, Japan Society and all other Japanese societies and Japanese social activities related matters involving the Company in the UK.
- Advising on, assisting in choosing and booking restaurants and other venues for functions.
- Acting as an intermediary between members of staff, customers and SM>
- Supporting EUAJA (HR department) on Entertainment (ROH, Arsenal, RAC etc.) and security management tasks etc.
- Dealing with Car lease and Chauffeur company.
- Providing support to Personal Assistant (PA) to Managing Director (MD) as and when required.
PERSON SPECIFICATION Skills / Knowledge
- A bright professional, with a flexible approach
- Well-organized with the ability to use their initiative>
- High levels of literacy and numeracy
- Good communication skills in English.
- A good working knowledge of WORD, EXCEL, and POWERPOINT is essential along with the ability to communicate effectively using e-mail
Open minded, respectful and team worker
The Client is based in St Pauls London.
This is a 3 days in the office position.
The salary for this role is circa £40K plus overtime.
Do send your CV to us in Word format along with your salary and notice period.