Corporate Assistant

Reference: 11054 MLRConsultant: Michelle le Roux

Job Description

• Manage full corporate travel bookings (flights, accommodation, visas, transport) and maintain travel schedules
• Support marketing activities (printing materials, exhibitions, campaigns, stock control of marketing items)
• Maintain and organise filing systems and general office administration
• Provide PA support to Marketing Manager, CEO, and Financial Manager (emails, presentations, scheduling, correspondence)
• Liaise with suppliers, service providers, and internal teams
• Coordinate meetings, events, and director workshops (including travel and catering)
• Handle client interaction and hospitality (welcoming visitors, arranging catering)
• Reconcile company credit card statements (travel and marketing expenses)
• Assist with cell phone management (billing, upgrades, distribution, repairs)
• Assist with insurance administration (asset tracking, claims, updates

Qualifications

• Candidate must be able to handle confidential information with high level discretion and professionalism.
• Minimum of 3-5 years of experience in an administrative or executive assistant role.
• Experience in marketing assistant and Office Assistant role will be advantageous.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Exceptional organizational and multitasking abilities.
• Strong attention to detail and accuracy.
• Excellent time management and prioritisation skills.
• Superior written and verbal communication skills. With an ability to draft professional correspondence and reports.
• Strong interpersonal skills to interact effectively with various stakeholders.
• Proactive and self-motivated.
• Strong work ethic and reliability.
• Adaptability and ability to work under pressure.

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