Job Description
Facilities ManagerMain Purpose of the RoleThe Facilities Manager is responsible for keeping all school sites safe, well-maintained and running smoothly. This includes managing buildings, minibuses, contractors, improvement projects, and health & safety. The role works closely with the Head of Operations to ensure the school environment supports staff, pupils, and the school's long-term goals.
Key ResponsibilitiesHealth & Safety & Compliance
- Act as the school's Health & Safety lead and Fire Officer.
- Make sure all buildings meet legal standards and regulations.
- Carry out and update risk assessments.
- Keep records of fire, water, asbestos, legionella and other safety checks.
- Ensure strong security procedures across all sites.
- Deliver staff training related to H&S and fire safety.
Site & Building Management
- Lead daily maintenance and ensure the school is safe, clean and presentable.
- Coordinate both reactive repairs and planned maintenance work.
- Manage contractors and ensure value for money.
- Record and follow up on building issues through the school's systems (e.g., Parago).
- Oversee grounds maintenance and ensure high cleaning standards.
- Lead refurbishment, renovation and expansion projects.
Daily Operations
- Be the main keyholder and ensure the buildings are opened, locked and secure.
- Handle emergency cleaning if needed.
- Respond to room-booking requests and set up furniture/equipment.
- Carry out basic repairs and check boilers, heating and ventilation systems.
- Be available for emergency call-outs.
Transport
- Oversee school minibus operations.
- Keep vehicles safe, roadworthy and serviced.
- Plan routes and driver schedules.
- Arrange training and insurance for additional drivers.
Budgeting & Procurement
- Manage the facilities budget.
- Monitor spending and make sure the school gets the best value.
- Manage supplier contracts and service level agreements.
- Keep accurate audit trails for all work completed.
Stock & Stores
- Ensure supplies are ordered, stored safely and delivered correctly.
- Maintain stock records and return faulty goods.
- Manage hygiene and hazardous material storage properly.
Safeguarding & Other Duties
- Follow all safeguarding, child protection and school policies.
- Report concerns immediately to senior leaders.
- Maintain confidentiality.
- Promote equality, and a respectful school environment.
- Attend required training and work positively with all staff and external partners.
How Success Will Be Measured
- Quality of project delivery (on time, on budget).
- Reduced maintenance costs.Safety performance (accidents, security breaches).
- Standards of site appearance and functionality.
- Feedback from management and stakeholders.
Essential Qualifications
- GCSE Maths and English (Grade C or above)
- Full, clean driving licence
- Enhanced DBS
Experience
- Experience in facilities or site management
- Experience managing people
- Strong Health & Safety knowledge
Skills
- Good knowledge of building standards and maintenance
- Able to manage projects and contractors
- Practical hands‑on skills (DIY, manual handling, basic repairs)
- Good communication skills
- Strong organisation, time management and attention to detail
- Able to work independently and as part of a team
Desirable
- NEBOSH or IOSH qualifications
- D1 licence
- Trade qualification
- Experience in a school, especially SEN
- Supplier/contract management experience
- First Aid, Fire Marshal training
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