We have a part time position available for around 18-20 hours per week in a small legal firm. We can
be flexible on the days. This role is available for June 2026.
Using Sage Accounts, responsibilities include:
Debtors Ledger
Raise sales invoices and credit notes from requests via caseworkers allocating to correct nominal code for individual case worker. Email and post invoices
Ensure retainer invoices are raised quarterly
Ensure Home Office submission fees are charged back to the client and reconcile monthly.
Record sales for month on excel spread-sheet for each caseworker reporting weekly figures to all
caseworkers. Reconcile against Sage at end of month.
Daily credit control to adhere to strict payment terms – Contacting clients by email and telephone -
dealing with any related queries in relation to credit control and liaising with caseworkers as
necessary.
Credit Check corporate clients regularly to enhance credit control.
Maintain debtors spreadsheet for credit control purposes
Circulate debtors list weekly and hold ad hoc debtors meetings with caseworkers
Notify caseworkers when each invoice has been paid. Copy and annotate invoice for file.
Take telephone payments, log and reconcile cashbook with Sage
Provide sales analysis to Directors when required
Annual budgeting
Analysis
Dealing with suppliers
Creditors Ledger
Accounts Controller
Ensure all purchase invoices are authorised by two Directors. Print monthly and quarterly on line
invoices.
Allocate to correct nominal code, taking prepayments into consideration.
Responsible for payment of all invoices as they become due either by direct bank payments or
cheque.
File all purchase invoices for easy access for future reference as required.
Deal with any supplier queries.
Cash and Expenditure Control
Check bank account daily and report balances to Directors
Log receipts/payments daily in excel cashbook
Assist caseworkers with expense claims and reimburse at month end
Bank cheques as received and allocate
Allocate bank transfer/telephone receipts and online/cheque payments
Maintain bank account balances making transfers when necessary
Month-end and Year End and Other Assignments
Reconcile bank accounts and nominal accounts
Calculate monthly bonuses for caseworkers after reconciliation of accounts. Notify payroll each month
Prepare month end accounts within 1 week of month-end closure for Directors. Prepare management reports and hold monthly finance meetings.
Prepayments/ Accruals/Fixed Assets/Wages journals
Transfer Sage back-up to Accountants via Secure Document Exchange after finalising month end package
Liaise with External Accountants at Year End and provide information for year end statutory accounts
Complete end of tax year questionnaire re: P11 D
Meet HMRC payment deadlines for PAYE/NI, Corporation tax, Class 1ANIC
Submit quarterly VAT returns online
Prepare tax vouchers and minutes for monthly Dividend payments
Ensure annual contracts renewed:- insurance/utilities/legal association renewal
Submit Annual Returns and Accounts to Companies House for dormant companies
Submit Annual Return to Companies House for Permits2Work Limited (Accounts submitted by Accountant)
Work with the team and perform any other tasks and assignments as requested to ensure the smooth running of the business
This is a exciting opportunity for an enthusiastic person who is willing to be part of a team and provide a meaningful contribution to a small business.
”, “datePosted”: “2026-05-21”, “hiringOrganization”: { “@type”: “Organization”, “name”: “Permits2work ltd”, “sameAs”: “https://uk.whatjobs.com/pub_api__cpl__438832816__4861?utm_campaign=publisher&utm_medium=api&utm_source=4861&geoID=786” }, “jobLocation”: { “@type”: “Place”, “address”: { “@type”: “PostalAddress”, “addressLocality”: “Swindon” } } }We have a part time position available for around 18-20 hours per week in a small legal firm. We can
be flexible on the days. This role is available for June 2026.
Using Sage Accounts, responsibilities include:
Debtors Ledger
Raise sales invoices and credit notes from requests via caseworkers allocating to correct nominal code for individual case worker. Email and post invoices
Ensure retainer invoices are raised quarterly
Ensure Home Office submission fees are charged back to the client and reconcile monthly.
Record sales for month on excel spread-sheet for each caseworker reporting weekly figures to all
caseworkers. Reconcile against Sage at end of month.
Daily credit control to adhere to strict payment terms – Contacting clients by email and telephone –
dealing with any related queries in relation to credit control and liaising with caseworkers as
necessary.
Credit Check corporate clients regularly to enhance credit control.
Maintain debtors spreadsheet for credit control purposes
Circulate debtors list weekly and hold ad hoc debtors meetings with caseworkers
Notify caseworkers when each invoice has been paid. Copy and annotate invoice for file.
Take telephone payments, log and reconcile cashbook with Sage
Provide sales analysis to Directors when required
Annual budgeting
Analysis
Dealing with suppliers
Creditors Ledger
Accounts Controller
Ensure all purchase invoices are authorised by two Directors. Print monthly and quarterly on line
invoices.
Allocate to correct nominal code, taking prepayments into consideration.
Responsible for payment of all invoices as they become due either by direct bank payments or
cheque.
File all purchase invoices for easy access for future reference as required.
Deal with any supplier queries.
Cash and Expenditure Control
Check bank account daily and report balances to Directors
Log receipts/payments daily in excel cashbook
Assist caseworkers with expense claims and reimburse at month end
Bank cheques as received and allocate
Allocate bank transfer/telephone receipts and online/cheque payments
Maintain bank account balances making transfers when necessary
Month-end and Year End and Other Assignments
Reconcile bank accounts and nominal accounts
Calculate monthly bonuses for caseworkers after reconciliation of accounts. Notify payroll each month
Prepare month end accounts within 1 week of month-end closure for Directors. Prepare management reports and hold monthly finance meetings.
Prepayments/ Accruals/Fixed Assets/Wages journals
Transfer Sage back-up to Accountants via Secure Document Exchange after finalising month end package
Liaise with External Accountants at Year End and provide information for year end statutory accounts
Complete end of tax year questionnaire re: P11 D
Meet HMRC payment deadlines for PAYE/NI, Corporation tax, Class 1ANIC
Submit quarterly VAT returns online
Prepare tax vouchers and minutes for monthly Dividend payments
Ensure annual contracts renewed:- insurance/utilities/legal association renewal
Submit Annual Returns and Accounts to Companies House for dormant companies
Submit Annual Return to Companies House for Permits2Work Limited (Accounts submitted by Accountant)
Work with the team and perform any other tasks and assignments as requested to ensure the smooth running of the business
This is a exciting opportunity for an enthusiastic person who is willing to be part of a team and provide a meaningful contribution to a small business.
…