The role of the Administration and Finance Officer is to provide effective administrative and financial support to all aspects of the organisation.
This is a 30 hour per week post
The line manager is the General Secretary
ABOUT THE ORGANISATION
The Irish Council of Churches and the Irish Inter-Church Meeting work together under the title: Churches in Ireland – Connecting in Christ. They seek to develop opportunities for the churches in Ireland to work together, to provide a Christian voice in society, and so witness to their common belief in Jesus Christ.
The Irish Council of Churches (ICC) currently has fifteen member churches. It is one of the longest serving established national ecumenical bodies in the world and has a strong track record of addressing issues of justice, peace and integration as well as facilitating collaboration on key contemporary priorities.
The Irish Inter-Church Meeting (IICM) is the way in which the ICC churches and the Irish Episcopal Conference (Roman Catholic Church) collaborate (see for more details on these structures). Its work is carried forward by the Irish Inter Church Committee (IICC)
MAIN DUTIES
The main duties will include:
A. Administrative Duties
Ensuring the office is well managed and sufficiently supplied. Liaising with suppliers as required
Providing administrative and logistical support to the General Secretary and staff team
Convene and service meetings including timetabling, agenda preparation, minute taking, distribution of papers and reports for meetings
Liaising with member churches and partner organisations
Providing logistical support for conferences, seminars and meetings at locations throughout Ireland
Administrative support to ensure smooth running of liaison and working groups
Providing general reception duties including hospitality, office mail, telephones and dealing with enquiries
Ensuring efficient management of the offices in line with best practice and health and safety
Oversight of office maintenance and service providers
B. Financial Administration
Administration of a small payroll, pensions and all submissions to tax authorities (training provided if required)
Book keeping (SAGE) and maintaining financial records in line with best practice
Reconciling bank and other accounting control accounts and placing monies on deposit when required
Providing financial information as required to support financial planning.
Assisting the General Secretary and Honorary Treasurer in the preparation of budgets and reports
Preparation of management and year end accounts and liaising with Independent Examiners as required
Preparation of event and seminar budgets
Invoicing tenants and member Churches
Making payments of invoices and expenses (primarily online banking)
Preparation of financial report for management committee
Oversight of and reporting on project budgets including liaising with and reporting to funders
Preparing returns for Charity Regulators and other statutory bodies Any other duties necessitated by the duties of the position and flexible demands of the organisation
PERSON SPECIFICATION
CRITERIA
1. Qualifications and Knowledge
Essential
Minimum of 5 GCSEs (grades A-C) including English Language and Mathematics or equivalent qualifications
Proficient in use of Microsoft Word and Excel and/or Apple Pages and
Numbers
Proficiency in use of Microsoft Outlook or equivalent
Evidence of Word-Processing competence or qualifications
Desirable
Knowledge of Charity Accounting
A book-keeping or accounting qualification
2. Relevant Experience
Essential
Experience in an administration role of at least 1 year
Experience of managing finances and book-keeping
Experience of using Sage Accounting software or equivalent
Experience of working independently
Experience of managing office premises
Desirable
Experience of preparing budgets and year end accounts
Experience of reporting to funders
Experience of taking minutes
Experience of administering payroll and pension
Experience of reception duties
Experience of logistical planning of events
Practical knowledge of desktop publishing
Experience of the voluntary, church or charity sector
3. Personal Attributes
Essential
Ability to multi-task and relate to a wide cross section of people
Strong forward planning with ability to deliver high quality work to tight deadlines
Reliability and integrity
Excellent writing and communication skills
Excellent attention to detail
Proven ability to work as part of a team and to use own initiative when required
Willingness to perform additional tasks as required
Desirable
Openness to new ideas and to learning new skills
4. Physical Requirements
Essential
Health such as to allow for attendance reliability and work proficiency (reasonable adjustments will be made for those with a disability)
5. Special Requirements
Essential
Must evidence an understanding of, and commitment to, working within the Christian inter-church ethos of the Irish Council of Churches
Willing and able to work occasionally outside office hours and travel to meetings throughout Ireland
TERMS OF APPOINTMENT
Any job offer is subject to a contract of employment, and satisfactory references.
All positions are subject to an initial probationary period, and will be for an initial six month period.
The position is currently based at the Inter-Church Centre, suite 1 St Annes Cathedral, Belfast which is our temporary premise. There will be some travel necessary throughout Ireland.
A pension scheme is available for staff.
Annual leave is 25 working days (20 days pro rata for 30 hours a week), plus public holidays and any discretionary days allowed
Closing Date Friday 5th June. Interviews week beginning 22nd June.
Skills:Strong administrative skills, book keeping Logistical support for conferences and meetings
Benefits:25 days annual leave with an additional
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