The Role
We are looking for a reliable, well-organised, and proactive part-time (3 days per week) Office Administrator & Team Assistant to support the team across general office administration, document management, and day-to-day operational tasks. The role combines office management with direct support to the Managing Partner and wider team. This is a hands-on role in a small team where no two days are the same.
Key Responsibilities
• Processing and tracking expense claims, invoices, and accountant liaison
• Preparing, formatting, and proofreading documents, reports, and presentations
• Office management: supplies, equipment, facilities, and building liaison
• Coordinating with external service providers (cleaners, maintenance, couriers, IT support)
• Managing filing systems (digital and physical), ensuring documents are properly organised and accessible
• Maintaining internal databases and employee records, supporting HR and onboarding administration
• Diary management, meeting scheduling, and travel booking
• Handling incoming and outgoing correspondence
• Meeting room setup and preparation for investor meetings
• Assisting with employee onboarding administration for new joiners
• Ad-hoc research and project support as required
Growth Potential
For the right person, this role has a clear path to grow beyond core administration. As the business develops, there is scope to take on greater responsibility including:
• Coordinating with external advisers and service providers (lawyers, accountants, planning consultants, project managers)
• Supporting investor communications, reporting, and relationship management
• Assisting with investor onboarding and KYC processes
• Involvement in deal processes and transaction coordination
Increased responsibility would be accompanied by increased hours and remuneration. We are looking for someone who is ambitious and wants to develop alongside the business.
What We Are Looking For
• Previous experience in an office administration, PA, coordinator, or similar role
• Strong organisational skills and attention to detail
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and comfortable with digital tools
• Excellent written and spoken English with the ability to draft professional correspondence
• Ability to handle confidential and commercially sensitive information with discretion
• Self-starter who can work independently in a small team environment
• Reliable, punctual, and professional
• Genuine interest in real estate and investment, with the ambition to grow into a broader role
Nice to Have
• Experience working in property, financial services, or professional services
• Familiarity with investor communications or fund administration
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