Regional Facilities Manager (commercial property)

Role – Regional Facilities Manager (commercial property)

Location – Remote (with weekly visit to London office)

Salary – £55,000 – £60,000 (DOE) plus package + bonus

Responsible for the smooth and efficient management and operation of several multi-let properties in London and other regional locations across the UK. In order to travel to the various properties, the candidate would need to be centrally located (in the Midlands).

The role –

• Responsible for an all-encompassing FM service to an allocated portfolio of multi-let properties
• Proactive management of all site-based documents (site handbooks/procedures etc) updating as services/processes change.
• Work closely with Property /Asset Managers on site-based projects
• Manage lifecycle plans ensuring they are adhered to and budgeted for in conjunction with the M&E/Fabric consultant
• Engage with all stakeholders in the properties (clients, occupiers, suppliers) to develop key relationships
• Meeting regularly with occupiers with a view to developing and maintaining good positive relationships at all times.
• Approve invoices for services and monitoring expenditure regularly to ensure the budget is achieved, and reporting this to the Property / Asset Manager
• Prepare annual Service Charge Budgets and process year-end reconciliations, both in conjunction with the Property / Asset Manager
• Manage all supplier contracts and attend quarterly supplier review meetings
• Ensure properties fully comply with Health and Safety and Legislative requirements
• Review Risk Assessment/Method Statement documentation to ensure all risks are appropriately managed via H&S platform
• Co-ordinate with the Property / Asset Manager on client management reports
• Focused on: ESG, reducing utility consumption, managing utility bills and meter reads

The candidate:

• Minimum of 5 years’ experience in a similar role within Property Management, Facilities Management, or similar environment
• NEBOSH/IOSH qualified and IWIFM Membership
• Experience of managing FM Services within large multi-let properties
• Excellent organisational and communication skills
• Experienced in creating and managing service charge budgets, and service charge accounting
• High level of competence with computer and IT systems, including the use of internet-based databases
• Good understanding of the legal arrangement of the Landlord / Tenant relationship as it relates to commercial property
• Demonstrates a high-level understanding of building services
• Proven experience dealing with Service Partners or contractual relationships in a commercial environment
• Strong working knowledge of Health & Safety law, regulation, and good practice, including Fire Safety
• Proven FM experience of managing multi-site portfolios
• Enthusiastic about delivering a first-class FM service

Further information available on request.

…