Facilities Assistant
We are looking for a proactive and organised Facilities Assistant to join my clients London office and support the smooth day-to-day running of the workplace. This is a varied and hands on role within the Facilities team, providing support across office operations, building maintenance, health & safety, and Front of House cover when required.
Key responsibilities include
Managing facilities requests through ServiceNow
Maintaining office supplies and stationery stock, coordinating deliveries and archived files
Supporting meeting room set up, and assisting with internal office moves
The role will also involve arranging contractor visits, reviewing documentation, coordinating maintenance schedules, and liaising with landlords, contractors, and internal teams to resolve building or facilities-related issues
You will also provide reception and Front of House cover during absences, including greeting visitors, managing meeting room bookings, handling incoming calls and post, organising catering and couriers, and maintaining high presentation standards across client-facing areas.
The successful candidate will have previous experience within a facilities, office support, or workplace environment and be confident managing a varied workload in a busy professional setting.
Strong communication and organisational skills are essential, along with excellent attention to detail, good IT skills including Microsoft Office, and the ability to work independently using initiative.
Experience supporting health & safety processes, contractor coordination, or workplace administration would be advantageous.
We are looking for someone with a flexible, customer-focused attitude who remains calm under pressure, can prioritise effectively, and is comfortable working both independently and as part of a team.
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