Executive Assistant
City of London
9-12 Month Maternity Cover
£40,000
4 Days Office, 1 Day WFH
We are recruiting on behalf of a well-regarded membership body at the heart of the UK financial services sector. The organisation represents a substantial membership of international financial institutions and engages regularly with government, HM Treasury and regulatory bodies including the PRA and FCA.
We would love to hear from candidates with a background in membership organisation, trade body, professional association or banking and financial services.
The role
PA support to the Chief Executive
– Managing the CEO’s diary and arranging internal and external meetings
– Ensuring adequate preparation time for all key meetings and providing relevant materials
– Drafting correspondence, handling RSVPs and keeping the CEO informed of membership changes
– Creating lists and reports from the CRM as required
Board, Committees and Working Groups
– Coordinating meeting logistics for the Board, Tax Policy Working Group and CEO Breakfasts
– Formatting and circulating papers and presentations ahead of meetings
– Taking accurate minutes and maintaining clear action trackers
– Managing attendance records and responding to meeting queries
Events
– Coordinating CEO roundtables and the AGM
– Drafting invitations, managing mailings and maintaining event records on the CRM
– Sourcing and liaising with venues
– Attending and supporting at the Summer Reception, Annual Banquet, Mansion House Lunch and conferences
Membership and Office Administration
– Acting as a warm and professional first point of contact for members and visitors
– Responding to member queries and assisting with website access and registration
– Managing the membership database including annual updates and ongoing changes
– Handling general office administration including supplies and incoming calls
About you
– Proven EA experience supporting at CEO or Director level, ideally within a membership organisation, trade body or financial services environment
– An accurate and confident minute-taker with experience producing clear written records and action trackers — this will be assessed at interview
– Strong Microsoft Office skills including Word, Excel and PowerPoint
– Experienced with CRM systems and comfortable with data handling and database management
– Highly organised with strong attention to detail and the ability to manage competing deadlines
– Discreet and professional when handling sensitive information
– Personable, proactive and able to work effectively as part of a small, close-knit team
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