Corporate Receptionist

Our client a super successful specialist real‑estate development management and project management firm that leads and delivers large, complex property developments across London and the UK are looking for a Corporate Receptionist to join their lovely team. This role goes beyond traditional reception duties, offering comprehensive administrative support across the business.

Reception & Front of House

• Manage visitor access, security passes and Bluepoint entries.
• Welcome guests, handle incoming calls and update recorded messages when required.
• Maintain internal contact lists, office supplies, kitchen consumables and equipment servicing.
• Keep reception, kitchen and stationery areas tidy; manage magazine subscriptions.
• Act as Fire Warden and Emergency First Aider.
• Handle couriers, taxis, deliveries, post collection and outgoing mail.

Meeting Room Management

• Oversee meeting room bookings and prevent scheduling conflicts.
• Prepare rooms with refreshments and required IT equipment.
• Clear and reset rooms after meetings, ensuring cleanliness and readiness.

Office Maintenance

• Log and report building issues via Aspire; liaise with Trinco for non‑landlord repairs.
• Coordinate with cleaning contractors and manage regular maintenance (windows, carpets, plants, fruit deliveries).

Diary & Team Support

• Arrange training sessions, site visits and quarterly project reviews.
• Maintain and update the company contact directory and ensure data hygiene across systems.
• Update intranet content and support internal communication of key updates.
• Respond to general queries.

Marketing & Brand

• Maintain a calendar of key dates for social media planning.
• Track basic engagement metrics.
• Update templates and ensure materials remain accurate and on‑brand.
• Monitor website content and coordinate updates.

Events & Engagement

• Support event planning, supplier research, quotes and cost‑effective bookings.
• Coordinate event merchandise and manage RSVPs, attendance and dietary requirements.
• Assist with booking logistics (rooms, travel, calendars).

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