Position 1 – Estates Administrator
Hours: Full time (37 hours each week, all year round). Duration: Temporary for 3 months. Salary: £12.71 plus statutory holiday pay. Location: Rotherham, South Yorkshire.
Qualifications
- Strong administrative experience.
- Ability to work with a range of CRM systems.
- Experience within estates or facilities management previously (desirable but not essential).
Position 2 – Estates Admin and Transport Coordinator
Hours: Full time (37 hours each week, all year round). Duration: Permanent. Salary: £28,019 a year + benefits. Location: Rotherham, South Yorkshire (travel between campuses may be required).
Responsibilities
- Lead the Journey: Manage the minibus booking calendar and scheduling.
- People Management: Directly line manage our team of College Drivers, overseeing rotas, route planning, and training.
- Compliance Expert: Ensure the entire Group vehicle fleet is road-legal, managing tax, insurance, MOTs, and servicing.
- Problem Solver: Act as the first responder for transport-related issues, including delays or accidents.
- Procurement Pro: Order supplies and PPE for the Group, ensuring maximum value for money while following strict procurement procedures.
- Financial Accuracy: Process invoices and purchase orders and manage service contracts, ensuring all remedial works and insurance records are meticulously tracked.
- Systems Specialist: Act as the primary admin user for our CAFM/CRM system, providing training for new starters and monitoring compliance.
- Emergency Response: Maintain radio communication and play a key role in emergency responses, including fire evacuations and directing emergency services.
- Records Management: Maintain vital compliance records, including COSHH, Risk Assessments, and equipment registers.
- Mentorship: Line manage the Estates Admin Apprentice, helping to develop the next generation of talent.
Qualifications
- Level 2 (or equivalent) qualification in English and Maths (or willingness to undertake).
- Additional qualifications such as business administration, customer service, or IT systems desirable.
- Proficiency in the use of a range of online systems and packages such as Microsoft or Google.
The Protocol Group is an equal opportunities employer and is committed to providing an inclusive and professional service for all.
All pay rates provided are inclusive of rolled up holiday pay.
If you are successful, Protocol is required to see evidence of your Right to Work in the UK; you must also apply for an enhanced DBS Certificate if you do not already hold a suitable certificate registered on the DBS Update Service. The position is subject to agreement to terms and conditions and suitable application and reference process.
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