Project Coordinator

A Bit About The Role

As a Project Coordinator you’ll play a pivotal role in supporting the planning and delivery of innovative, high‑impact exhibitions and booth projects. Reporting to a Senior Project Manager, you will coordinate project elements—including timeline and budget management and stakeholder communication—to enable smooth running of projects with our teams, suppliers and clients. We offer a hybrid working opportunity aligned with our creative and collaborative office in London, Manchester or Ashby‑de‑La‑Zouch.

What you’ll be doing

Your key responsibilities include the following:

Project Coordination

• Assist the team of Project Managers, Seniors and Directors in planning, executing and closing out exhibit/environment projects according to deadlines and budgets.
• Help coordinate internal and external meetings, including preparing agendas, meeting notes and action points.
• Maintain accurate project documentation, timelines and status reports on all assigned projects using enterprise tools such as Smartsheet.
• Work alongside other Service Lines—including Creative, Logistics and Live Production.

Budget Management

• Assist in tracking budgets, client POs and invoicing using company tools.
• Support cost reconciliations and expense reporting post‑event.

Client and Stakeholder Support

• Provide timely communication to the Project Lead and relevant delivery teams.
• Prepare presentations and documentation for internal and client‑facing use.

On‑site Support

• Travel globally to participate in on‑site set‑up, delivery and breakdown.
• Support the broader team on site, serving as a point of contact for crew and suppliers.

What you’ll need to have

• A passion for environments, exhibitions and the events industry.
• 3 years’ experience in a project coordination role within exhibit/booth planning or broader event planning.
• The ability to maintain an organised approach across multiple projects with differing timelines.
• Proficiency in Microsoft Office and experience using project‑management tools.
• A comfortability with travelling and attending on‑site events globally.
• A proactive and solution‑oriented mindset.

Benefits

• Access to some of the most exciting and engaging live events on a global stage.
• Opportunities to travel, grow and push production boundaries.
• Competitive salary and a compelling annual leave and volunteering leave package.
• Private medical and life insurance.
• Pension scheme.
• Group income protection.

We’re a diverse, inclusive, and authentic workplace

We encourage applicants who don’t meet every job requirement to apply anyway. You may be the perfect fit for this role or for others.

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