Tetra Tech is looking for a Bid Co‑ordinator to take a central role in coordinating the bids that shape the future of our technical and engineering work. The role can be hybrid, based at our central Birmingham office.
If you enjoy being organised, supporting others and ensuring important tasks are completed accurately and on time, this role offers the chance to be an essential part of a busy, friendly team working across a wide range of technical projects.
Purpose & Scope of the Role
As a Bid Coordinator, you will play an essential administrative role in supporting the production of tender submissions for projects across the UK and Ireland. You will be the first point of contact for new client enquiries and will help direct information to the right internal teams so that everything starts on the right track.
Your day‑to‑day work will involve organising documents, updating client and supply‑chain portals, managing shared content and templates, and supporting Bid Managers with the smooth preparation of submissions. You will work within a friendly, central team of up to six people and support a variety of technical areas including planning, engineering, design, environmental consultancy and more. You will also help keep key business information accurate and up to date, ensuring our teams can respond to opportunities quickly and professionally.
Your Impact in this Position
In your first few months, you will get to know our systems, processes and client platforms and become a reliable point of contact for tender enquiries. As you grow in confidence, you will begin supporting smaller bids and taking ownership of core administrative tasks that help the team work efficiently.
Over time, you can progress into Bid Management or move into wider operations or project coordination roles. You will gain hands‑on experience across many disciplines, supported by colleagues who are invested in helping you develop.
Bid Coordination and Opportunity Management
- Support the early stages of each tender by logging, assessing and circulating new opportunities to the right technical teams.
- Keep information organised, track what needs to happen next and ensure enquiries are progressed promptly and accurately.
Stakeholder Engagement and Communication
- Work closely with Bid Managers, subject matter experts and other internal teams to keep them informed and aligned throughout the bid process.
- Communicate clearly and respectfully when requesting information, clarifying requirements or updating people on upcoming deadlines.
Governance, Compliance and Knowledge Management
- Maintain the bid library and shared documents, updating templates, policies and standard content.
- Ensure teams have reliable information that reflects current business needs and supports high‑quality submissions.
Planning, Prioritisation and Deadline Resilience
- Support the preparation and final upload of bids, managing competing priorities and fixed deadlines.
- Stay calm, organised and flexible to adapt when circumstances change while delivering high‑quality work under pressure.
Project Coordination and Client Systems Administration
- Maintain client procurement portals and supply‑chain systems, ensuring organisational details, certifications and policies are up to date.
- Resolve issues quickly, manage access and keep data accurate so the business can respond smoothly to client requirements.
Qualifications & Experience
- Strong administrative skills.
- Clear written and verbal communication.
- Confidence using digital tools and document platforms.
- Experience in a consultancy or technical environment is useful but not required.
- Training such as APMP Foundation, PRINCE2 Foundation or APM PFQ is helpful; equivalent experience or a desire to learn is welcomed.
Rewarding Your Expertise
We aim to offer a competitive market‑rate salary aligned with the level and responsibilities of each role. Our total reward package is designed to reflect the seniority and impact of the position and includes a range of attractive benefits that support your professional growth and personal wellbeing.
Why Join Tetra Tech?
Tetra Tech is a leading provider of consulting and engineering services working across the full project lifecycle worldwide. We have a wide range of expertise across our teams, providing a global support network with a personalised approach to client relationships to better understand where we can add value. We provide a collaborative environment that supports individual performance, innovation, and creativity.
We support public and private sector clients on local, national and international projects to deliver sustainable and resilient solutions. Our operations in the UK, Ireland, and the Netherlands include more than 6,000 employees who are leading with science to solve our clients’ most complex problems.
Equal Opportunity Statement
In alignment with the Equality Act 2010, we will make reasonable adjustments to support candidates and employees requiring additional arrangements. This could include adaptations to work schedules, training approaches or the physical workspace. Please inform us if you need any accommodations during the recruitment process or in your day‑to‑day role.
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