Project Admin
Location: London / Bristol (Hybrid, 2 days in the office per week) Contract Length: 12 Months
Are you ready to take your administrative skills to the next level in the utilities industry? Our client is on the lookout for a dynamic Project Administrator to support their Infrastructure Delivery team! If you thrive in a fast‑paced environment and enjoy collaborating with diverse teams, this opportunity is for you!
Key Responsibilities
- Process incoming change requests and access forms with meticulous attention to detail, ensuring accuracy while liaising with relevant departments.
- Address contractor queries regarding Fast Draft and Change Control processes.
- Monitor and allocate incoming items efficiently within the dedicated inbox.
- Provide ad‑hoc Fast Draft support and training to Project Managers and Quantity Surveyors, covering PMI, Compensation Events, and Early Warning Notices.
- Assist in regular contractual audit processes as needed.
- Maintain accurate data logs and contract management records at all times.
- Support the Infrastructure Delivery team with Purchase Order requisitions.
- Order PPE, mobile phones, and other necessities for team members via the in‑house COUPA system.
- Offer additional contractual administrative support to the Customer Connections team when required.
- Organise team events and meetings to foster collaboration.
- Create and send reports using Power BI and Fast Draft as needed.
- Issue contractor communications promptly and professionally.
What We’re Looking For
- Familiarity with Fast Draft or experience with online database systems.
- Proficiency in Excel, with an efficient approach to data management.
- Experience with NEC contracts or dealing with Change Control, particularly from a Fast Draft perspective.
- Knowledge of Power BI, including report generation for monthly management information.
- Strong communication skills for effective interaction with stakeholders.
- Any background with Purchase Orders or finance processes is a plus.
- Experience organising meetings, travel arrangements, or similar administrative tasks.
- A collaborative spirit, with the ability to work across various teams.
- Understanding of governance around sensitive information.
Pontoon is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone’s chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.
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