‘Interviews to be held at Southmead Hospital on Monday 8th June’
Cancer Coordinator – AfC Band 4
An exciting opportunity has become available for an experienced administrator to join our friendly Cancer Services team.
The Cancer Coordinator works alongside the Assistant Chief Nursing Officer – Cancer Services, Personalised Care and Support Lead for Cancer, AHP Lead for Cancer, Associate Medical Director for Cancer, Clinical Nurse Specialists (CNS), Cancer Support Workers (CSWs) and team at the NGS Macmillan Wellbeing Centre. They play an essential role in coordinating the essential day-to-day administration for the smooth running of our programme.
Main duties of the job
The principal duties of the role will be to coordinate the administration, data collection and evaluation of the personalised care and support transformation programme activities, support members of the team with various communications and engagement activity, organise all aspects of the Cancer Board, and work flexibly to support different teams as need arises to support the work of Cancer Services.
North Bristol Trust is working to ensure all patients diagnosed with cancer and supported at North Bristol NHS Trust are offered key aspects of care outlined in the NHS Cancer Plan, and this role will play a pivotol part in this.
About us
North Bristol NHS Trust employs over 12,000 staff providing healthcare to the residents of Bristol, South Gloucestershire and North Somerset from our award-winning hospital building at Southmead. We are the regional Major Trauma Centre, and an internationally recognised centre of excellence in a range of services and major specialities. Our vision is that by enabling our teams to be the best that they can be, we will provide exceptional healthcare, personally delivered. North Bristol NHS Trust values all people as individuals. We aim to be an anti-discriminatory organisation and are committed to building a team that represents a variety of backgrounds, perspectives, and skills. We welcome applicants from all underrepresented groups.
Job responsibilities
Please ensure that you have read the full job description and person specification which are attached to this advert.
Knowledge, Training, Experience and Skills required.
Education/training/qualifications
GCSE English Language and Mathematics (Grades A-C) or equivalent
Previous NHS experience
Two years experience of working in a senior administrative role in an office environment
Experience of working as part of a multidisciplinary team
Experience in dealing with the patients and public and dealing effectively with sensitive and confidential information
Experience of using communication systems e.g. e-mail, telephone, etc.
Knowledge/skills/abilities
Clear communicator with excellent writing, data entry and presentation skills: capable of constructing and delivering clear information/instructions to staff and service users
Evidence of good communications skills and the ability to relate sensitively to patients
Excellent administrative/word processing skills, and knowledge of Microsoft Office packages i.e. Word, Excel, PowerPoint
Good keyboard skills inputting data/manipulating information into databases
Able to compile reports and take meeting minutes
Attention to detail, well organised, methodical with high standards of accuracy
Ability to work unsupervised, use own initiative and make decisions
Knowledge of cancer pathways desirable
Understanding of person-centred care
Understanding of the health and social care environment
Knowledge of NHS IT and clinical systems
Knowledge of NBT hospital systems desirable
The ability to work within a team
The ability to motivate self and others
The ability to prioritise own workload
The ability to retrieve and assimilate information from a wide range of sources
Understanding of the need for discretion and confidentiality
The post-holder will need to communicate well both across North Bristol Trust and outside of the organisation with participating partner organisations.
Main Duties and Responsibilities of the post:
The post holder will be responsible for:
Supporting the Assistant Chief Nursing Officer Cancer Services and Personalised Care and Support Lead for Cancer administratively
Organise, administrate the Cancer Board.
The day-to-day administrative support for all the programmes organisation of the various Personalised Care and Support activities, making calls and dealing with enquiries promptly, booking of venues, arranging catering and advertisement of the programmes
Supporting the setting up and administration of new and non-routine programmes of activity
Attend meetings as appropriate and provide administrative support appropriately preparing agendas, taking minutes and distributing notes of meetings including typing up of group discussions and interviews
Support evaluation and data collection for the Personalised Care and Support work streams
Communicating verbally and via email with appropriate personnel
Inputting data onto the Trust IT systems
Managing and updating appropriate Personalised care and support for cancer databases
Arranging mail merges and to send out invites, literature, maps and information packs
Providing administration support for audit activity when required
Person Specification
Training and education
- GCSE English and Maths (A-C)
- NVQ4 or NVQ3 plus additional training to diploma level equivalent
- Two years experience working in an office in an administrative role
- Experience in communication and administrative systems – telephone, email, Microsoft applications.
- Previous NHS experience
Knowledge/skills/ability
- Clear communicator with excellent writing skills, data entry and presentation skills, able to deliver clear instructions to staff.
- Ability to prioritise own workload
- Knowldge of hospital systems
Personal Qualities
- Attention to details, well organised, methodical with high standards of accuracy.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Personalised Care and Support Lead for Cancer
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