Job overview
Oxford Health Research and Development (R&D) Department supports cutting‑edge Mental Health and Community research that seeks to improve patient outcomes and care. We are seeking a proactive and detail‑oriented R&D Administrator to join our team to provide high‑quality administrative support across the Department.
You will be well‑organised, flexible, have good attention to detail and be able to manage a varied workload. In return, we offer a friendly and supportive working environment, with opportunities for hybrid and flexible working where service requirements allow.
Main duties of the job
- Administrative support across the R&D Department, including word processing, document formatting, meeting support and senior diary management.
- Attendance at meetings, taking accurate minutes, producing action logs, and distributing key information in a timely manner.
- Supporting event planning and coordination (e.g., away days, small conferences).
- Day‑day management of bespoke and non‑bespoke R&D systems (training will be provided).
Working for our organisation
Oxford Health is a great place to work. As a Trust we provide physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and Northeast Somerset. Our services are delivered at community bases, hospitals, clinics and people’s homes, delivering care as close to home as possible.
Our vision: no matter who you are or where you are, you will tell us that you receive: Outstanding care delivered by an outstanding team
Our values: Caring, safe and excellent
We offer a wide range of benefits designed to support your career and wellbeing, including:
- Excellent opportunities for career progression
- Access to tailored individual and Trust‑wide learning and development
- 27 days annual leave, plus bank holidays, rising to 33 days with continuous service
- NHS Discount across a wide range of shops, restaurants and retailers
- Competitive pension scheme
- Lease car scheme
- Cycle to work scheme
- Employee Assistance Programme
- Mental Health First Aiders
- Staff accommodation (please note waiting lists apply)
- Staff networking and support groups hosted by our Equality, Diversity & Inclusion team
Person specification
Qualifications – Academic/Skills/Professional
Essential criteria
- Higher Education qualification (i.e. A‑Level/NVQ Level 3 standard), or equivalent/previous experience in an Administration Assistant role.
Knowledge Requirements
Essential criteria
- Excellent knowledge of Microsoft Office, especially Word, Excel, Outlook and PowerPoint.
- Conversant in the Internet and use of web‑based systems.
- Knowledge of secretarial and administrative procedures.
- Understanding of information governance and security in relation to patient data.
Desirable criteria
- Awareness of current legislation regarding research governance and data protection.
Further Training or Job‑Related Aptitude and Skills
Essential criteria
- IT literate and confident in the use of IT systems and web‑based communication tools, such as Microsoft Teams.
- Proven ability to work in a team environment and deliver team objectives.
- Excellent time management skills, with the ability to multitask, prioritize (sometimes conflicting) workloads and manage own time effectively.
- Ability to work effectively under pressure, meet deadlines and prioritize workload in a challenging and demanding environment.
Desirable criteria
- RSA III Typing/Word Processing, or equivalent.
Experience
Essential criteria
- Relevant office administration experience, including arranging and servicing meetings and taking and transcribing minutes.
- Administrative experience in a healthcare environment, such as the NHS.
- Experience of maintaining efficient paper and computerised office filing systems.
Desirable criteria
- Administrative experience in a clinical research environment.
Recruiter Contact Details
Name: Luarena Durston
Title: BRC and R&D Administrator
Email: Luarena.Durston@oxfordhealth.nhs.uk
Telephone: 07350 451863
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