Bid Administrator

Job Title: Bid Administrator

Location: Kent

Salary: Up to £35,000 per annum

About the Role

We are recruiting on behalf of a main contractor for a Bid Administrator to join their preconstruction function

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This position provides administrative support to the preconstruction and estimating teams, helping coordinate tender submissions and maintain accurate bid documentation. The successful candidate will play a key role in ensuring deadlines are met and bid processes are delivered efficiently and to a high standard.

Key Responsibilities

• Coordinate calendars for bid submission activity including reviews, meetings, interviews and submission deadlines
• Anticipate scheduling conflicts and support effective planning across teams
• Receive, acknowledge, download and file tender documentation and correspondence
• Maintain accurate document control and version management
• Ensure documentation is distributed to relevant stakeholders
• Support communication of key bid milestones and submission deadlines
• Record and manage quotations received from subcontractors and suppliers
• Maintain organised and accessible records to support estimating activity
• Assist in preparing bid documentation and supporting materials including questionnaires, project profiles and presentations
• Support uploading and downloading information through client and tender portals
• Provide administrative support across preconstruction and estimating teams
• Support internal quality and document management procedures
• Maintain accurate project records and information storage processes
• Assist in ensuring project photography and records remain up to date

About You

• Previous administrative experience is essential
• Strong organisational and time management skills
• Excellent attention to detail and accuracy
• Strong written and verbal communication skills
• Competent in Microsoft Office including Outlook, Word, PowerPoint and Excel
• SharePoint experience preferred
• Experience within construction, engineering or professional services environments advantageous
• Familiarity with tender processes or document control would be beneficial
• Proactive, self-motivated and able to work independently and collaboratively
• Comfortable working to deadlines in a fast-paced environment

Additional Requirement

• Full UK driving licence preferred

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