Project coordinator (Project Manager I)

Job Title: Project Coordinator

Location: Nottingham, UK – Hybrid, 3 days work from client office

Employment Type: FTC / Contract inside IR35

Contract Duration: Initially 6 months with possible extensions

Immediate Candidates Only Preferred

Applicants must be legally authorized to work in the United Kingdom without the need for current or future visa sponsorship.

Overview

We are seeking a detail‑oriented Project Coordinator to support the delivery of IT projects, ensuring alignment with defined processes, governance frameworks, and client standards. The role will also involve end-to-end ownership of low‑complexity projects, ensuring delivery within agreed timelines, budget, and quality parameters.

Project Delivery

• Drive end-to-end delivery of low‑complexity projects within defined timescales, budget, and quality expectations
• Track progress against project plans, resource allocation, and budgets
• Ensure projects meet agreed business and customer requirements

Process & Quality Compliance

• Proactively manage Risks, Assumptions, Issues, and Dependencies (RAIDs), ensuring timely mitigation or escalation
• Ensure adherence to IT project delivery methodologies and internal processes
• Support continuous improvement by identifying delivery process gaps and opportunities
• Maintain compliance with IT governance frameworks, including approvals and KPIs
• Follow Service Introduction and Change Management processes

Finance, Analysis & Reporting

• Monitor project financials including budgets, forecasts, actuals, and invoicing
• Track and explain variances against forecastli>Ensure costs are aligned with approved funding and do not exceed authorised budgets
• Validate and approve timesheets, ensuring accuracy and correct project allocation

Stakeholder Engagement

• Support implementation of project communication plans
• Engage with stakeholders across IT and business teams to ensure alignment and successful delivery

Project Administration & Coordination

• Provide administrative support to project managers and delivery teams
• Coordinate onboarding activities including inductions and team updates
• Manage logistics such as desk moves, meeting scheduling, and workshop coordination
• Prepare and format reports, presentations, and documentation
• Capture meeting minutes and track actions to closure
• Support ad hoc team activities and organise team events, meetings, and offsites

Key Skills & Experience

• Experience in project coordination or PMO support within IT projects
• Strong organisational and multitasking skills
• Familiarity with project governance, delivery methodologies, and change management processes
• Good financial awareness (budget tracking, forecasting)
• Excellent stakeholder communication and coordination skills
• Proficiency in MS Office tools (Excel, PowerPoint, Outlook, Teams)

Nice to Have

• Exposure to structured project methodologies (e.g., PRINCE2, Agile)
• Experience working within regulated or enterprise IT environments

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