Senior Accounts Administrator

Employer: PREAH Building Services Limited

Location: Campbell House, M8 Central Business Park, Newhouse

The Senior Accounts Administrator will provide accurate, proactive financial administration for PREAH Building Services, supporting construction project cost control, supplier and subcontractor payment processes, invoicing, reconciliations and finance mailbox management. The role works closely with management, project teams, suppliers and subcontractors to ensure financial information in Construction Manager and related finance records is complete, accurate and maintained to agreed deadlines.

Key responsibilities

Purchase ledger and financial administration

• Raise purchase orders for approved office overheads and project-related costs in line with management approvals and internal controls.
• Post project purchase invoices accurately, ensuring correct supplier details, cost coding, values, VAT treatment and supporting documentation.
• Investigate and resolve invoice queries where invoices do not match purchase orders, approvals or project information.
• Maintain clear digital accounts records and audit trails for invoices, statements, approvals and supplier correspondence.

Subcontractor applications and construction finance support

• Post subcontractor applications in Construction Manager, ensuring values, cost codes and supporting documentation are accurate before payment processing.
• Liaise with project managers, commercial staff and senior management to confirm approvals, project coding, application values and payment queries.
• Support accurate recording of applications, valuations, retentions, variations and project cost allocations where applicable.
• Escalate complex subcontractor or project finance issues promptly, providing clear supporting information and recommendations.

Reconciliations, payments and month-end support

• Complete supplier statement reconciliations and resolve outstanding items in a timely manner.
• Process approved credit card transactions, ensuring receipts, approvals and coding are complete.
• Support payment run preparation by ensuring approved invoices, applications and statements are accurate and ready for review.
• Assist with month-end finance tasks, including purchase ledger checks, accrual information and account reconciliations.

Sales invoicing, applications and finance query management

• Prepare, support or process project invoice and application documentation as required by management.
• Monitor the accounts mailbox and application mailbox, prioritising finance-related queries and ensuring responses are accurate and timely.
• Track invoice, supplier and subcontractor queries through to resolution, maintaining a clear record of actions taken.
• Communicate professionally with suppliers, subcontractors, project teams and management on finance matters.

Senior support, controls and process improvement

• Act as a senior point of support for accounts administration queries and help maintain consistent finance processes.
• Identify opportunities to improve accuracy, controls and efficiency within purchase ledger, subcontractor application and project finance workflows.
• Provide guidance to junior finance or accounts colleagues where required.
• Maintain confidentiality and comply with PREAH Building Services financial procedures, authorisation processes and record-keeping standards.

Essential experience and skills

• Previous experience in an accounts administrator, purchase ledger, finance administrator or similar role, ideally within construction or building services.
• Strong understanding of purchase orders, invoice matching, supplier statement reconciliation and payment support processes.
• Experience handling project invoices, subcontractor applications, timesheets or labour costing in a project-led environment.
• Confident user of finance systems and Microsoft Excel; experience using Construction Manager is highly desirable.
• Excellent numeracy, attention to detail and ability to maintain accurate records under deadline pressure.
• Clear communication skills, with the confidence to query discrepancies and liaise with suppliers, subcontractors and internal teams.
• Able to prioritise workload, follow approvals and escalte issues appropriately.

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