Project Coordinator

About the Role

We are seeking a highly organised Project Coodinator to support the coordination and execution of operational projects, process improvements, and day-to-day priorities across global teams.

This role is ideal for someone who thrives in a fast-paced environment, enjoys working cross-functionally, and has strong organisational, analytical, and stakeholder management skills. You will play a key role in driving operational alignment, maintaining visibility across initiatives, and supporting leadership with structured coordination and execution support.

Temp ongoing contract

Monday to Friday 9am-5pm (on-site full time)

Key Responsibilities

Operational Coordination & Execution

• Provide structured coordination and execution support across operational projects, process improvements, and business priorities.
• Act as a central coordination point across global operations teams, ensuring alignment and visibility across concurrent initiatives.
• Support leadership with prioritisation, follow-up, and tracking of critical actions and deliverables.
• Maintain momentum across initiatives through proactive organisation, accountability tracking, and structured follow-through.
• Support continuous improvement initiatives focused on efficiency, simplification, and optimisation.

Project & Stakeholder Management

• Coordinate multi-site and cross-functional initiatives involving global stakeholders and partners.
• Establish and maintain centralised trackers for operational projects, risks, actions, and escalations.
• Implement effective meeting governance, including agenda management, documentation of key decisions, and action tracking.
• Ensure communication flows effectively across managers, teams, and stakeholders.
• Help manage dependencies and conflicting priorities across multiple workstreams.

Reporting & Data Management

• Support the creation and maintenance of Excel-based trackers, dashboards, and reports.
• Consolidate data from multiple systems and tools into clear, structured, and actionable outputs.
• Ensure data accuracy and consistency across operational reporting.
• Identify reporting gaps, inefficiencies, and opportunities for improvement.
• Support the development and standardisation of SOPs and operational ways of working.

Skills & Experience Required

• Proven experience in operations coordination, project support, programme coordination, or a similar role.
• Strong organisational and prioritisation skills with the ability to manage multiple tasks simultaneously.
• Advanced Microsoft Excel skills, including formulas, trackers, and data structuring (dashboard experience is advantageous).
• Experience using project or workflow management tools such as Wrike or similar platforms.
• Exposure to systems such as Dynamics 365, Salesforce, or SAP is highly desirable.
• Strong analytical mindset with excellent attention to detail.
• Confident coordinating with stakeholders across multiple teams and regions.
• Ability to work independently in a fast-paced, deadline-driven environment.
• Experience within eCommerce, operations, supply chain, or logistics environments preferred.
• Knowledge of Lean, Kaizen, or continuous improvement methodologies is advantageous.

What We’re Looking For

• Highly organised and proactive individual with a strong execution mindset.
• Excellent communicator with strong stakeholder coordination skills.
• Problem-solver who can identify risks, delays, and inefficiencies early.
• Someone who thrives in collaborative, fast-moving operational environments.
• Detail-oriented professional capable of maintaining structure and visibility across complex workstreams.
• Experience working in fast-paced operational environments with competing priorities.
• Strong ownership and ability to independently drive follow-through and action tracking.
• Experience coordinating multiple workstreams, stakeholders and dependencies simultaneously.
• Strong Excel, reporting, and data management capability.
• Exposure to process improvement / Lean / Continuous Improvement approaches.
• Experience creating structure, trackers, visibility and driving accountability.
• Ability to proactively identify risks, gaps and escalation points.
• Exposure to systems such as Wrike, D365, Salesforce or SAP remains highly beneficial.
• Operations, eCommerce, supply chain or similar environments would be preferred.

If you’re passionate about operations, coordination, and driving organisational efficiency within a global environment, we’d love to hear from you.

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