Strategic Office Manager & People Coordinator

Overview

Our client is a well-established and growing business with a modern, recently renovated office environment in Stevenage. The team is supportive, collaborative and fast-paced, with a strong focus on maintaining a high-quality workplace experience for both employees and visitors. This is a key role within the organisation, supporting senior stakeholders and ensuring the smooth running of the office day-to-day.

Benefits

• Monday to Friday, 8:30am – 5:00pm (office based)
• 23 days annual leave plus Bank Holidays (rising with service)
• Half-day off for your birthday
• Free on-site parking
• Enhanced maternity, paternity & adoption leave (after 2 years’ service)
• Access to PerkBox discount platform & more

Responsibilities

• Act as first point of contact for all visitors, ensuring a professional welcome
• Greet guests promptly and provide refreshments on arrival
• Maintain a clean, organised and well‑presented office environment at all times
• Manage office supplies including stationery, refreshments and cleaning products
• Oversee incoming post and parcel distribution
• Coordinate office contractors, renewals and servicing (e.g. cleaning, fire alarm, coffee machine)
• Ensure meeting rooms are prepared, tidy and fully set up for use
• Support diary management, meeting scheduling and internal note-taking
• Book travel and accommodation for staff as required
• Provide HR administrative support including onboarding coordination
• Liaise with HR to ensure new starters have equipment, access and materials ready
• Support health & safety coordination including PAT testing and desk assessments
• Manage senior leadership expenses, including receipt collation and uploads
• Assist with organising events, socials and office activities
• Ensure all office equipment is maintained and functioning correctly
• Organise outgoing parcels and deliveries
• Maintain confidentiality at all times and adhere to company policies

Skills & Experience

• Previous experience in an office administration, office management, EA/PA or similar role
• Strong organisational skills with excellent attention to detail
• Ability to manage multiple priorities in a fast‑paced environment
• Confident communicator at all levels, including senior stakeholders and visitors
• Proactive, hands‑on approach with a willingness to be flexible and adaptable
• Comfortable taking ownership of a varied workload and working independently
• Experience supporting HR administration or facilities coordination advantageous
• IT literate, with experience using systems for expenses, scheduling or admin tasks

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