Administrator

Job title: Administrator

Location: Bishopton, PA7 (Office based)

Start Date: ASAP

Contract Type: Temporary 3-6 months

Weekly Hours: 35 hours per week

Job Purpose

We are seeking a proactive and highly organised Administrator to support the day-to-day operations at a busy site office. This role is central to ensuring smooth coordination across meetings, site activity, compliance tasks, and general office management.

The ideal candidate will be confident working in a fast-paced environment, able to manage multiple priorities, and comfortable liaising with contractors, clients, and internal teams.

Key Responsibilities

• Taking and distributing accurate meeting minutes
• Arranging meetings, workshops, and internal sessions
• Welcoming clients, contractors, and site visitors
• Conducting and supporting site inductions
• Maintaining and organising filing systems and records
• Supporting QA system administration, including drafting letters and reference documentation
• Liaising with IT support for system and printer issues
• Coordinating equipment calibration, certification, and PAT testing schedules
• Organising site visits and associated logistics
• Ordering PPE and managing stock levels
• Preparing regular and ad-hoc reports
• Managing office supplies procurement
• Overseeing general office maintenance
• Liaising with cleaning contractors and site security teams

Candidate Profile

• Previous administrative experience in a busy office or site-based environment
• Strong organisational and communication skills
• Confident minute-taking and document management ability
• Ability to manage multiple priorities effectively
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Proactive, reliable, and detail-focused approach

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