School Operations Leader

Executive Officer (Reports to: School Principal) – Responsible for up to 5 staff.

Responsibilities

• Organise and manage the school office and staff, providing administrative, clerical, and secretarial support to the Principal, school staff, and Board of Governors.
• Supervise staff, manage duties, plan and coordinate work, and address discipline and welfare issues.
• Identify and deliver on‑job training to staff.
• Maintain manual and computerised information systems for pupils, staff, budgets, meals, maintenance, examinations, care, medical services, recruitment, transport, etc.
• Complete and submit all required returns and records.
• Contact relevant personnel to receive and provide information.
• Oversee requisitioning procedures, including ordering, purchasing, receiving, checking, storing, and distributing resources, and perform stock control.
• Maintain equipment in association with other school and Board staff.
• Receive, account for, and bank cash, maintaining banking records.
• Operate telephone switchboard, receive visitors, and provide hospitality.
• Provide word processing, typing, filing, duplication, photocopying, and use of e‑mail, intranet, and internet facilities.
• Sort, screen, and distribute all mail; secure storage of valuable items and confidential documentation.
• Draft correspondence, manage guest lists, issue invitations, prepare tickets and programmes for school functions.
• Maintain diaries, arrange appointments, meetings, and provide secretarial service for all school staff.
• Communicate with external professional agencies for information and support.
• Keep staff, pupils, and parents informed of school activities.
• Prepare minutes of service meetings.
• Assist work placement students with practical tasks and assignments where appropriate.
• Carry out any other duties of a similar nature and appropriate to the grade.

Qualifications and Experience

Education: NVQ Level 3 or BTEC National (or equivalent or higher) in Business/Administration or Finance, or:

• At least three years in an administrative role in an office environment.

Experience: Minimum two years of demonstrable experience in an office administrative role, or:

• At least one year of demonstrable experience in staff management and supervision.
• Demonstrable experience in purchasing and supplies administration.

Additional: Minimum one year experience in a school environment (desirable).

Skills and Abilities

• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook.
• Effective planning and organisational skills; ability to work under pressure and meet deadlines.
• Customer focused approach.
• People management and team motivation.
• Sound interpersonal and communication skills.
• Understanding of Executive Officer responsibilities and general office administrative processes.
• Ability to demonstrate values and ethos of the school.

Equal Opportunities

The Education Authority is an Equal Opportunities Employer.

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