Executive Assistant / Facilities Coordinator
An outstanding opportunity has arisen within a highly successful boutique private equity firm for an experienced Executive Assistant & Facilities Coordinator to join its London office. This is not a traditional EA role – it combines high-level executive support with full operational ownership of the office environment, including facilities management and complete Health & Safety responsibility. It’s a hands‑on, dual‑function position at the heart of a discreet, high‑performing boutique team. This is a temp‑to‑perm role, starting ASAP. Their offices are based in Mayfair, based full time in the office. Salary on offer is dependent on experience. Hours are 9am‑6pm.
What you’ll do:
This is a varied and busy position where no task is too big or too small.
The % of EA and Facilities ebb and flow. At times, the role will be heavily weighted on the Facilities side, at other times, it will be heavily weighted to the EA side.
- Complex diary and international travel management (including visas)
- Senior stakeholder liaison and confidential document handling
- Global coordination across time zones
- Expenses (Concur), Amex reconciliation and invoice processing utilising Excel
Alongside this, you will take full responsibility for the smooth running of the London office, including:
- Acting as primary contact for landlord and vendors
- Overseeing maintenance, suppliers and office presentation
- Full ownership of Health & Safety compliance, risk assessments and training
- Managing facilities budgets and approvals
Who you are:
- Proven EA & Facilities experience, within financial services, ideally private equity
- Highly organised, proactive and detail‑driven
- Confident liaising at all levels
- Strong Excel, Word and PowerPoint skills
- Calm under pressure with a team‑first mindset
Benefits:
- Annual discretionary bonus
- Workplace pension
- Medical insurance
- Cycle to work Scheme
REF: EB 181678
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