Experiential Events Project Coordinator (Live & Virtual)

Who We Are:160over90 is an award-winning global marketing agency which forges stronger human connections and creates shared moments where people feel something real. With 800 thinkers, doers, and makers across every cultural corner of the world, the agency offers a full-service, channel-agnostic approach and a deep connection to the people, places, and properties that drive the conversation of tomorrow. 160over90 works with leading brands including AB InBev, Amazon, Coca-Cola, DP World, Macy’s, Marriott International, McDonald’s, Verizon and Visa. 160over90 is part of WME Group, a global representation business comprising the world’s leading talent, intellectual property and brands.The Role and What You’ll Do:160over90 is seeking a Project Coordinator to support the project team in the office during pre-production and onsite at live events. It’s a junior role that requires some industry knowledge and a minimum of one year of agency experience. You will build on your previous knowledge and experience to develop a greater understanding of the roles within each department and the tasks involved in varied projects. A hard-working, organised and practical individual will thrive in this role and will learn all the right skills to become a Junior Producer. Within this role you’ll work on all types of projects with a lesser or greater responsibility depending on the project scope and will have the opportunity to own small projects whilst learning the project process from start to finish as well as how to nurture and build client relationships. Each project will be different and may include experiential marketing, events, or hybrid virtual events.ResponsibilitiesEnsure that all production and project processes are completed to the highest standard, are accurate, to budget and on timeOwn the budget & client management process, both internally and for the client on projects up to £30kHave ownership over elements such as furniture, catering, branding on medium to large projectsAttend weekly project team and client meetings and take minutesCreate, update, and distribute contact sheets, agendas, status reports, production and delivery schedules etc and send out pre and post meetingCollate and format keynote documents to present to clientsManage product and event deliveries, owning the relationship with our warehousing supplier and creating detailed schedules.Research supplier options, collate into supplier database and present them to the Project Director or EMEA VP of XMLiaise with suppliers and external contractors in a positive and relationship building mannerSupport the Project Leads and wider team in tasks that require support with a proactive approach e.g. errands, shopping, travel arrangements, project logistics, researchLogging receipts, creating purchase orders, and feeding into the budget management processRepresent the agency to clients, suppliers, and guest in a positive and approachable mannerundefinedContinually work hard to improve client satisfactionActively seek new ways to improve on completing tasks quickly and sharing methods with the teamBuild on your knowledge of our client’s brand identities and what would and wouldn’t work for each clientBuild on your production and creative knowledge and if desired learn systems and programs within these departments, such as SketchUp, CAD, illustratorContinue to build on existing skills for delivering successful eventsEssential SkillsExperience in office sharing programs (word, excel, teams)Mac userCommunicates effectively and constructively with the team and clientsExcellent written and presentation abilityAble to complete tasks at expected quality with strong attention to detailAble to work on multiple projects simultaneously and prioritise workloadFlexible approach to problem solvingBring fresh ideas to the team and challenge the status quoBe experienced in working individually or within a team on a variety of projectsConfident when selling ideas to client and colleaguesExperience in a fast-paced working environmentExperience working with clients of varied sizes in different sectorsExperience in a fast-paced working environmentPersonal Attributes, Behaviours and ValuesA passion for experiential events and a genuine interest in sportA positive can-do attitudeA solutions-based mindsetA natural gravitas and presence to make things happenPunctual, meets deadlines and can prioritise deadlinesA solutions-based mindsetAmbitious, dynamic, autonomous, organised, self-motivated, calm, positive & resilientAware of current trends, openings, and experiencesAn ability to think strategically about marketing challenges, whatever the brief, audience, or channelCommitted, enthusiastic, self-motivated and have high personal standardsA confident presenter who’s not afraid to be put on the spot and answer difficult questions160/90 is proud to be an equal opportunity employer that encourages applications from qualified, eligible candidates from all backgrounds and life experiences regardless of race, gender identity, disability, age, sexual orientation, religion, or belief.#J-18808-Ljbffr…