Pharmacy Purchasing and Invoicing Officer (Internal Only)
This position is open to staff working at the Trust in the ‘ECT Family’ this includes currentEast Cheshire NHS Trust employees,both NHSP and ECT bank staff, ISS staff and volunteers at the Trust. Unfortunately, we cannot accept applications from applicants not listed within these groups.
Subject to job matching
We are seeking a highly motivated and enthusiastic individual to join our Pharmacy Procurement team.
This is an exciting opportunity to become part of a friendly, supportive and dedicated team, delivering a high-quality pharmacy procurement service within the Trust.
We are looking for someone who is:
- Methodical, reliable and highly organised
- Able to pay close attention to detail
- A strong team player with good communication skills
- Enthusiastic, motivated and committed to patient safety
- Proficient in working practices associated with NHS hospital pharmacy
You will work closely with a wide range of stakeholders, including suppliers, finance team, Shared Business Services (SBS), ward staff, pharmacy colleagues, pharmaceutical representatives and the Medicines Procurement and Supply Chain team, to ensure the efficient and timely supply of medicines.
Main duties of the job
The post holder will be responsible for a range of procurement and stock management duties, including:
- Ordering and invoicing pharmaceutical goods
- Chasing and resolving overdue orders
- Managing and responding to supply issues
- Maintain accurate EDI system information, uploading updated supplier data monthly and ensuring contracts are correctly matched
- Ensuring adequate stock levels are maintained to support safe and effective patient care
- Respond to urgent medicine requests liaising with suppliers and other NHS hospitals as required. Use effective and persuasive communication skills to secure supply and negotiate delivery arrangements and charges for urgent orders.
- Using own judgement, communicate out-of-stock items to pharmacy and other healthcare staff where there is a potential impact on patient care.
You must be able to work under pressure, adapt to changing priorities, and demonstrate effective problem-solving skills, particularly when dealing with medicine supply challenges.
We welcome applications from Graduate visa holders; it is important to note that you must have a minimum of 6 months before this expires at the start of your employment for training and operational reasons.
While we cannot provide Skilled Worker Visa Sponsorship to non-UK residents, please refer to visa eligibility requirements before applying.
We are an equal opportunities employer and welcome all applications irrespective of age, disability, gender, sexual orientation, race or religion. The Trust is a Disability Confident Leader and as such, applicants with disabilities will be offered an interview providing they meet the minimum criteria for the post (outlined in the Person Specification).
Qualifications
- 5 GCSE’s or equivalent
- NVQ (National Vocational Qualifications) level 3 in relevant subject or equivalent experience
- ECDL (European Computer Driving Licence) or able to demonstrate an equivalent knowledge or experience
- CIPS (Chartered Institute of Procurement & Supply) qualification
Knowledge
- Understanding of the need for CPD (Continuing Professional Development)
- Ordering and invoicing processes and stock control
- Knowledge of NHS hospital pharmacy procurement processes
Skills
- Ability to prioritise workload and meet deadlines whilst paying attention to detail
- Excellent communication skills both verbal and written
- Good computer skills and experience
- Ability to proactively problem solve and monitor progress
- Ability to work on own initiative and as part of a team
- Experience using spreadsheets and databases
- Experience using NHS hospital pharmacy software
Experience
- Purchasing/procurement experience and expertise in placing orders/invoicing.
- Working knowledge of systems controlling purchasing e.g. electronic data interchange and ability to resolve difficulties that occur in this area.
- Customer Service experience
- NHS Assistant Technical Officer experience
- NHS hospital experience
Other Role Requirements
- Additional role requirements are outlined in the Job Description and Person Specification.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
£25,760 to £27,476 a year pro rata (subject to job matching)
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