Campus Facilities & Estates Manager

The post holder will be responsible to the Head of Estates for estate and facility services across our Rugby Campus. The role will involve working closely with the Campus principal and the coordination of site facilities, management of staff and external contractors along with the implementation of all building and services maintenance and management systems, ensuring that buildings, facilities, and external areas are safe, well‑maintained, and fit for purpose. The role may involve working at heights, confined spaces, and outdoors in varying weather conditions. Facilities Manager

Key Responsibilities

• To ensure the effective execution of key activities, including caretaking, security, portering, postal services, cleaning and maintenance services at the designated College campus.
• To manage and coordinate the site warden and cleaning teams to ensure that excellent standards are met and maintained.
• Ensuring regular site audits are carried out and results shared with the Head of Estates and Campus principals.
• To undertake the review & development and training of staff. There is a requirement to conduct annual reflection (appraisal), regular 1-2-1s, succession planning
• To liaise with emergency services with regard to the reporting of incidents and necessary follow‑up action and to be the first key holder and contact for emergency calls outside of normal working hours.
• To have responsibility for the implementation of security and health and safety of the premises including property and personal security, including operation of CCTV.
• To be involved with any emergency planning and implementation (especially during adverse weather conditions).
• To assist estate wardens and maintenance personnel in their duties as necessary and to take appropriate action in times of need for cover, (including undertaking daily and late shifts as required).
• To ensure all staff (including outside contractors), buildings and services comply with health & safety legislation and to undertake ‘risk assessments’ relating to the estates function at the Campus.
• To be closely involved with the estates management team in the management, maintenance and supervision of new and existing college buildings as is appropriate to the role on a day-to-day basis. To ensure that maintenance service visits are carried out, and follow up remedial action is taken.
• Operation and upkeep of college systems to include asbestos, water management, control of utilities, fire protection, contractors, estates helpdesk and the associated administration and record keeping, and other related systems as required.
• To prepare annual budgets and maintain monthly budgetary control for areas of responsibility.
• To support the Head of Estates in ensuring the college management teams, receive regular reports with regard to matters of concern relating to security, buildings, equipment and people.
• Where required, liaise with, involve and encourage involvement with members of curriculum teams whilst keeping abreast of all college events, which demand specific attention or preparation. Ensuring adequate communication of maintenance, refurbishments, projects and minor works to all building users.

Estates Support

• Work collaboratively with Estates colleagues to support the smooth operation of college buildings and grounds.
• Assist with room set‑ups, furniture moves as and when required.
• Support the supervision of contractors on site where required, ensuring compliance with college procedures.

Health, Safety, and Compliance

• Carry out all duties in accordance with Health & Safety legislation, College policies, and safe working practices.
• Ensure RAMs are produced and on date for works to be carried out.
• Identify, report, and where appropriate rectify hazards or defects.
• Ensure tools, equipment, and materials are used and stored safely.
• Maintain a tidy and safe working environment at all times.

Offers of Work

For the successful candidate a conditional offer of work will be made. Our offer of work will be conditional upon a number of mandatory pre‑employment checks, to include but not limited to: DBS, Barred List check, right to work check, internet search, TRA check (academic posts).

Requirements

• Relevant building maintenance experience and qualifications: IWFM – L4
• Previous management experience
• Basic knowledge of heating systems and building services.
• Ability to carry out manual tasks and physical work.
• Good understanding of Health & Safety in a maintenance/Building environment.
• Ability to work independently and as part of a team across multiple sites.
• Good communication skills and a customer‑focused approach.
• Ability to prepare service contract documents.
• An ability to manage annual maintenance budgets.
• Good personnel management skills.
• An ability to work to deadlines and under pressure
• A full UK driving licence

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