Engagement Programme Project Manager | Hybrid, Oxford

Contract Opportunity | Hybrid Working

Location: Oxford – Travel Required

We are looking for an experienced Project Manager to support a major engagement programme.

This role will focus on planning, coordination, stakeholder engagement, ensuring engagement activities are effectively organised and delivered across a complex stakeholder landscape.

Key Responsibilities

• Build and manage a comprehensive project plan covering all engagement activity
• Coordinate timelines, milestones, dependencies, governance checkpoints, and delivery reporting.
• Oversee day-to-day coordination of activity delivered by the Business Change Manager and Business Analyst.
• Monitor programme progress, identify risks or delivery challenges, and escalat(e) where necessary.
• Develop and maintain practical delivery tools including trackers, templates, reporting packs, and governance documentation.

Stakeholder Engagement & Coordination

• Work collaboratively with the Business Change Manager to coordinate engagement activity
• Liaise with college representatives, programme stakeholders, and administrative teams to schedule workshops, meetings, and consultation sessions.
• Ensure appropriate attendees are identified and engaged for all relevant activities.
• Maintain accurate engagement schedules and provide visibility of attendance, readiness, risks, and dependencies.
• Build strong working relationships across both collegiate and central University functions.

Engagement Materials & Communications

• Coordinate the creation and distribution of engagement packs and supporting programme materials.
• Ensure all communications and documentation are aligned, consistent, and audience appropriate.
• Support the preparation of agendas, presentations, FAQs, briefing papers, and workshop materials.
• Assist with stakeholder communications and dissemination of programme updates.
• Maintain effective version control and accessibility of programme documentation.

Governance & Reporting

• Provide regular delivery updates to programme leadership and governance groups.
• Track actions, risks, decisions, stakeholder feedback, and programme dependencies.
• Support governance meetings and preparation of reporting packs and status updates.
• Ensure all activity aligns with agreed programme standards, timelines, and delivery expectations.

Skills & Experience Required

• Proven experience delivering complex project or engagement activity within large-scale transformation programmes.
• Strong planning, coordination, and stakeholder management skills.
• Experience working across multiple stakeholder groups within complex organisational structures.
• Ability to manage competing priorities and maintain delivery momentum in fast-paced environments.
• Excellent communication, facilitation, and organisational skills.
• Strong reporting, governance, and programme coordination capability.

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