Personal Secretary (Senior Executive Office)

Location: Kuala Lumpur, Malaysia (On-Site)

About the Role

• Provide high-level secretarial and administrative support to senior leadership.
• Handle confidential matters with utmost discretion in a fast-paced environment.

Key Responsibilities

• Manage complex calendars, meetings, and appointments.
• Coordinate internal & external meetings (agendas, minutes, follow-ups).
• Arrange travel (flights, accommodation, visas, itineraries).
• Handle confidential documents, correspondence, and reports.
• Act as liaison with internal & external stakeholders.
• Screen calls, emails, and communications.
• Prepare presentations, reports, and briefing materials.
• Track tasks, deadlines, and key action items.
• Support executive events and corporate functions.
• Maintain organized digital & physical filing systems.

Requirements

• Bachelor’s degree in business administration or related field.
• Minimum 5 years of experience providing executive support to senior leadership.
• Fluent in English + French or Spanish (written & spoken).
• Strong organizational and multitasking skills.
• High integrity, professionalism, and discretion.
• Proficient in Microsoft Office.
• Flexible working hours due to international schedules.
• Presentable and confident in handling VIP interactions.

Preferred Profile

• Candidates from European or Francophone African backgrounds are encouraged to apply.

What We Offer

• Opportunity to work closely with senior leadership.
• Exposure to a dynamic international environment.
• Professional and growth-oriented workplace.

…